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COMMUNICATIONS COORDINATOR-SES - 40023003

Date: Jul 16, 2025

The State Personnel System is an E-Verify employer. For more information click on our E-Verify Website (http://www.dms.myflorida.com/workforce\_operations/human\_resource\_management/for\_job\_applicants/e\_verify) .

Requisition No: 856663

Agency: Commerce

Working Title: COMMUNICATIONS COORDINATOR-SES - 40023003

Pay Plan: SES

Position Number: 40023003

Salary: 55,000 - 65,000

Posting Closing Date: 07/23/2025

Total Compensation Estimator Tool (https://compcalculator.myflorida.com/)

JOB TYPE: FULL TIME / SES

POSITION LOCATION: Tallahassee,FL

COMMUNCIATIONS COORDINATOR

OPEN COMPETITIVE

www.floridajobs.org/

Key Responsibilities of this highly responsible, public-facing position:

Meeting & Event Coordination

+ Schedule and organize external meetings, site visits, public engagements and community events involving executive leadership and stakeholders.

+ Manage logistics such as venue selection, A/V needs, attendee outreach and materials preparation.

+ Coordinate internal preparation for meetings, including briefing packets, agendas and talking points.

Travel Planning & Logistics

+ Arrange all aspects of travel for executive leadership, including transportation, lodging, and itineraries.

+ Prepare detailed travel packets with agendas, contact lists, background information, and directions.

+ Track and adjust travel plans as needed in response to schedule changes or emerging needs.

Stakeholder Engagement Support

+ Maintain updated contact lists of community leaders, government officials, partners and vendors.

+ Serve as a point of contact for coordinating communications and follow-ups with external stakeholders.

+ Support relationship tracking and engagement through stakeholder management systems.

Administrative Support

+ Maintain calendars for the agency, prioritizing and coordinating competing scheduling requests.

+ Track deadlines, RSVPs, and action items to ensure timely follow-up and execution.

Other Duties as Assigned

Required Knowledge, Skills, and Abilities:

+ Ability to follow directions and work under a minimum of supervision.

+ Possess the technical knowledge as well as the verbal and writing skills needed to effectively communicate with Division staff and clients in a timely manner.

+ Ability to properly use the rules of grammar and punctuation.

+ Possess the technical knowledge as well as the verbal and writing skills needed to effectively research topics and write articles or prepare information for dissemination.

+ Possess the skills needed to ensure that products are of high quality and meet the stated objectives within assigned time frames.

+ Ability to seamlessly adapt to rapidly changing priorities and accelerated deadlines.

Qualifications:

As a condition of pre-employment eligibility, a Level 2 security background screening is required, which consists of fingerprinting and a check of local, state, and national law enforcement records.

Minimum:

+ Duties and responsibilities of this position must be performed at the official work site of the Department.

+ Travel will be required, including nights and occasional weekends.

Preferred :

+ Bachelor's degree in a related field and at least one (1) year of related professional experience.

Pay:

$55,000.00 - $65,000.00 Annually

Our Organization and Mission:

FloridaCommerce works across the state to support Florida’s economy, robust and talented workforce, and our local communities. We are dedicated to making a stronger and more resilient Florida, so our businesses, communities, and workforce are better prepared to withstand future economic slowdowns and natural disasters.

The Work You Will Do:

You will be responsible for all aspects of event coordination, travel planning and logistics and stakeholder engagement support. You will establish and maintain excellent working relationships with internal and external stakeholders, including municipalities, counties, the private sector, and vendors

The Difference You Will Make:

You will play a vital role in messaging FloridaCommerce’s missions and programs to stakeholders statewide. You will help prioritize and strategize event participation that is most impactful for the identified target audiences. You will ensure messaging is clear, concise and consistent.

FloridaCommerce is a fast-paced work environment in which critical thinking and prioritizing are a must.

How You Will Grow:

FloridaCommerce encourages its employees to constantly innovate and seek efficiencies. Trainings are made available throughout the year and on request with the Office of Training and Development within the Bureau of Human Resource Management. In accordance with our Vision and Mission, the employee:

+ Furthers Florida’s economic vision by providing support that enhances the economy and develops, safe, and healthy communities.

+ Meets customer/client expectations with an emphasis on responsiveness, quality, quantity, and timeliness of work.

+ Provides information clearly, accurately, and succinctly; and exhibits good listening skills.

+ Works collaboratively to optimize the effectiveness of FloridaCommerce’s available resources and tools.

+ Uses knowledge acquired through education, training, or experience to complete tasks.

These expectations are for all our employees, and you will be expected to model these as a leader. We believe in supporting and encouraging you as you take on important and often complex projects while offering you the opportunity to gain valuable experience.

Where You Will Work:

Tallahassee is Florida’s Capital City and continues to grow by attracting development and new businesses. T allahassee is a mid- sized city in the heart of Florida’s Big Bend. FloridaCommerce’s main office is located in Downtown Tallahassee, the political epicenter that draws in visitors each year to visit the state’s Capitol. Each spring, the legislative session opens, and people pour in to see the Florida Legislature perform business and approve the state’s annual budget. Being in Tallahassee will guarantee you an experience vibrant with a unique experience, professional growth, entertainment, and culture.

Tallahassee is:

+ Known for its beautiful parks, rolling hills and oak trees, canopied roads, hotels, dining, museums, arts, music, and natural resources ( https://talgov.com/ )

+ Home to major college campuses, Florida State University (FSU), Florida A & M University (FAMU) and Tallahassee Community College (TCC).

+ Approximately 22 miles from the nearest beach ( https://choosetallahassee.com/beaches-near-tallahassee/ )

+ Within a state having no state income tax for residents of Florida

WORKING FOR THE STATE OF FLORIDA HAS BENEFITS!

* State Group Insurance coverage options+

(health, life, dental, vision, and other supplemental option)

* Retirement plan options, including employer contributions ( www.myfrs.com )

* Nine paid holidays and a Personal Holiday each year

* Annual and Sick Leave Benefits

* Student Loan Forgiveness Program (Eligibility required)

* Flexible Spending Accounts

* Tuition Fee Waivers (Accepted by major Florida colleges/universities)

* Ongoing comprehensive training provided

* Career Growth

* Highly skilled, professional environment

For a more complete list of benefits, visit www.mybenefits.myflorida.com .

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

Location:

TALLAHASSEE, FL, US, 32399 TALLAHASSEE, FL, US, 32304 TALLAHASSEE, FL, US, 32302 TALLAHASSEE, FL, US, 32307 TALLAHASSEE, FL, US, 32305 TALLAHASSEE, FL, US, 32310 TALLAHASSEE, FL, US, 32317 TALLAHASSEE, FL, US, 32303 TALLAHASSEE, FL, US, 32301 TALLAHASSEE, FL, US, 32308 TALLAHASSEE, FL, US, 32311 TALLAHASSEE, FL, US, 32316 TALLAHASSEE, FL, US, 32312 TALLAHASSEE, FL, US, 32309

Nearest Major Market:Tallahassee