"Alerted.org

Administrative Coordinator 4

Print (https://www.governmentjobs.com/careers/louisiana/jobs/newprint/5004181)

Apply



Administrative Coordinator 4

Salary

$2,732.00 - $4,682.00 Monthly

Location

Statewide, LA

Job Type

Classified

Job Number

OPH/SP/210499

Department

LDH-Office of Public Health

Opening Date

07/14/2025

Closing Date

7/28/2025 11:59 PM Central

+ Description

+ Benefits

+ Questions

About this Job

The mission of the Louisiana Department of Health is to protect and promote health and to ensure access to medical, preventive, and rehabilitative services for all residents of the State of Louisiana.

Learn more about Louisiana Department of Health (https://ldh.la.gov/)

This Administrative Coordinator 4 will serve in the Region 8 Parish Health Unit in the Office of Public Health. The units provide personal and environmental health services including but not limited to Family Planning, Immunization, Sexually Transmitted Diseases (STD), Tuberculosis (TB), Women, Infant and Children Supplemental Food Program (WIC), HIV, Child Health, Children’s Special Health Services (CSHS), Genetics Program, Epidemiology, Nutrition, Adult Health, Vital Records, Sanitarian Services, Medicaid Eligibility, and Voter Registration (Motor Voter).

AN IDEAL CANDIDATE SHOULD POSSESS THE FOLLOWING COMPETENCIES:

Accepting Direction: The ability to accept and follow directions from those higher in the chain of command.

Communicating Effectively: The ability to relay information correctly and appropriately to connect people and ideas.

Following Policies and Procedures: The ability to comply with policies and procedures of the organization as well as State Civil Service rules, and all applicable federal and state laws.

Minimum Qualifications

Three years of experience in administrative services.

EXPERIENCE SUBSTITUTION:

Every 15 semester hours earned from an accredited college or university will be credited as six months of experience.

Job Specification

The official job specifications for this role, as defined by the State Civil Service, can be foundhere (https://apps01.civilservice.louisiana.gov/onestopjobinfo/DisplayJobSpec.aspx?JobCode=168070) .

Job Duties and Other Information

Job Duties:

The duties and responsibilities of this position include but are not limited to:

+ Independently and professionally performs several duties simultaneously in an administrative capacity while performing clinic duties in the absence of adequate staff.

+ Responsible for determining programmatic and financial eligibility for all programs administered by the Office of Public Health based on detailed knowledge of federal and state laws, policies, program regulations, procedures and guidelines.

+ Supervise training and orientation of new staff, as well as training for any new policies and procedures. Assign staff for clerical coverage in all clinics and monitor for smooth operation. Perform clinic duties in the absence of staff in admitting patients to clinic, determining financial eligibility according to State and Federal guidelines.

+ Review medical records for accuracy and completeness. Monitor data entry for correct patient medical and financial information. Collect fees and issue receipts, make deposits. Assure security of WIC drafts. Maintain record system according to LDH/OPH policy.

+ Applies in-depth knowledge of vital records laws and current fees to render accurate information to customers and/or general public in obtaining certified copies of birth, death, and delayed birth certificates. Reviews birth/death/fetal death certificates from hospitals, funeral directors, midwives, home births, etc. for accuracy and completeness. Responsible for quality control for all certificates. Accepts correct certificates and rejects incomplete/incorrect certificates. Reviews for accuracy and completeness, other legal documents in accordance with state laws governing preparation. Ensures confidentiality of records. May notify coroner of sudden deaths. Issues burial-transit permits to funeral directors for deaths (including stillbirths). Issues certified copies of death certificates using pre-numbered bank notes in numerical order. Personally responsible for security of said notes. Indexes and forwards certificates by certified mail to the State Registrar of Vital Records for filing.

+ Assists with shelter operations during emergencies and/or disasters.

Position-Specific Details:

Appointment Type: Probationary or Promotional appointment

Cost Center: 3262108008

Position Number(s): 59556

LDH supports Louisiana’s commitment to being a State as a Model Employer (SAME) by promoting the recruitment, hiring, and retention of individuals with disabilities.

How To Apply:

No Civil Service test score is required in order to be considered for this vacancy.

To apply for this vacancy, click on the “Apply” link above and complete an electronic application, which can be used for this vacancy as well as future job opportunities. Applicants are responsible for checking the status of their application to determine where they are in the recruitment process. Further status message information is located under the Information section of the Current Job Opportunities page.

*Information to support your eligibility for the position must be included in the application (i.e., relevant, detailed experience/education). Resumeswill notbe accepted in lieu of completed education and experience sections. Applications may be rejected if incomplete.

Contact Information:

Shambrielle Pooler

[email protected]

LA Department of Health (LDH)

Division of Human Resources

PO Box 4818

Baton Rouge, LA 70821

225-342-6477

This organization participates in E-verify, and for more information on E-verify, please contact DHS at 1-888-464-4218.

Louisiana State Government represents a wide variety of career options and offers an outstanding opportunity tomake a differencethrough public service. With an array of career opportunities in every major metropolitan center and in many rural areas, state employment provides an outstanding option to begin or continue your career.

As a state employee, you will earn competitive pay, choose from a variety of benefits, and have access to a great professional development program:

Insurance Coverage More information can be found at https://info.groupbenefits.org/

Parental Leave– Up to six weeks paid parental leave

More information can be found athttps://www.civilservice.louisiana.gov/Parental-Leave/Default.aspx

Holidays and Leave – State employees receive the following paid holidays each year:

+ New Year's Day

+ Martin Luther King, Jr. Day,

+ Mardi Gras,

+ Good Friday,

+ Memorial Day,

+ Independence Day,

+ Labor Day,

+ Veteran's Day,

+ Thanksgiving Day and Christmas Day.

***** Additional holidays may be proclaimed by the Governor

State employees earn sick and annual leave which can be accumulated and saved for future use. Your accrual rate increases as your years of service increase.

Retirement – State of Louisiana employees are eligible to participate in various retirement systems (based on the type of appointment and agency for which an employee works). These retirement systems provide retirement allowances and other benefits for state officers and employees and their beneficiaries. State retirement systems may include (but are not limited to):

+ Louisiana State Employees Retirement System (www.lasersonline.org). LASERS has provided this video (https://lasersonline.org/wp-content/uploads/2016/07/Your\_Retirement\_System.mp4) to give you more detailed information about their system

+ Teacher's Retirement System of Louisiana (www.trsl.org),

+ Louisiana School Employees Retirement System (www.lsers.net), among others

01

ADi: Rate your ability to accept direction based on our definition: The ability to accept and follow directions from those higher in the chain of command.

+ 1= I have no experience and/or am uncomfortable accepting direction

+ 2= I have limited experience or require assistance to accept direction

+ 3= I can accept direction

+ 4= I can accept directions and help others improve their ability to accept direction

02

ADi: Explain your rating by providing specific and relevant examples in the box below.

03

AC: Rate your ability to adapt to change based on our definition: The ability to adjust plans, expectations, and behaviors in response to change.

+ 1= I have no experience and/or am uncomfortable adapting to change

+ 2= I have limited experience or require assistance to adapt to change

+ 3= I can adapt to change

+ 4= I can adapt to change and help others improve their ability to adapt to change

04

AC: Explain your rating by providing specific and relevant examples in the box below.

05

DPf: Rate your ability to display professionalism based on our definition: The ability to recognize how your actions impact the perceptions of both you and your organization.

+ 1= I have no experience and/or am uncomfortable displaying professionalism

+ 2= I have limited experience or require assistance to display professionalism

+ 3= I can display professionalism

+ 4= I can display professionalism and help others improve their ability to display professionalism

06

DPf: Explain your rating by providing specific and relevant examples in the box below.

07

MC: Rate your ability to manage conflict based on our definition: The ability to recognize and navigate disagreements in a rational, unbiased, and productive way.

+ 1= I have no experience and/or am uncomfortable managing conflict

+ 2= I have limited experience or require assistance to manage conflict

+ 3= I can manage conflict

+ 4= I can manage conflict and help others improve their ability to manage conflict

08

MC: Explain your rating by providing specific and relevant examples in the box below.

Required Question

Employer

State of Louisiana

Address

For agency contact information, please refer to

the supplemental information above.

Louisiana State Civil Service, Louisiana, 70802

Phone

(866) 783-5462

Website

http://agency.governmentjobs.com/louisiana/default.cfm

Apply

Please verify your email addressVerify Email