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Posting Detail Information

Working TitleCashier/Banking Specialist

Position LocationFort Collins, CO 80523

Work LocationPosition qualifies for hybrid/in-office work

Type of PositionFull-time

Classification TitleAccounting Technician III

Posting Number202500060P

Position TypeState Classified

Open Date

Close Date07/30/2025

Salary$4,238 - $4,524 monthly + full benefits

Employee Benefits

Colorado State University is not just a workplace; it’s a thriving community that’s transforming lives and improving the human condition through world-class teaching, research, and service. With a robust benefits package, collaborative atmosphere, and focus on work-life balance, CSU is where you can thrive, grow, and make a lasting impact.

+ Review our detailed benefits information here. (https://hr.colostate.edu/wp-content/uploads/sites/25/2021/01/benefits-summary-sc.pdf)

+ Explore the additional perks of working at CSU here.

+ For the total value of CSU benefits in addition to wages, use our compensation calculator (https://hr.colostate.edu/total-compensation-calculator/) .

+ Lastly, click here for more information about why Fort Collins is consistently ranked in the top cities to live in (https://hr.colostate.edu/prospective-employees/our-community/) !

State Classified HourlyNo

Description of Work Unit

Banking Services oversees the overall operations of incoming payments, credit card functions, and the cash management of the University. This unit ensures proper cash flow and compliance with University banking and governmental regulations, and standard accounting procedures. Banking Services, within Business and Financial Services ( BFS ), serves as the central location for cash receipts and disbursements of University monies, deposits funds to approved bank accounts, and records such funds within the University accounting systems.

The Cashier’s Office, part of Banking Services, is located on the first floor of the Howes Street Business Center located at 555 S. Howes Street and there serves as the University’s central cashiering office. The Cashier’s Office is responsible for processing payments, including tuition, student account payments, student loans, rent, and department deposits. These payments are accepted through walk-ups, mail-in, and electronic methods. The office is responsible for depositing such funds into the University’s bank accounts.

All payments are tracked centrally through the internally-created cashiering system. Payments must also be recorded in the University’s student accounts receivable, loan, and accounting systems. The majority of payments are automatically fed from the cashiering system to the different financial systems. Departmental deposits must be approved in the accounting system once the total amount of deposit is verified by a cashier. These processes require the cashiers to be familiar with working in the different systems and using the cashiering system to balance their work at the end of the day.

The Cashier’s Office also serves as a customer service point for students and departments. The office tracks and audits petty cash and change funds for departments. The cashiers provide guidance to departments on the deposit process, including the proper procedures for recording the deposit in the accounting system. Whether face to face or over the phone; students and other trusted individuals rely on the cashiers to answer questions regarding student account balances and payment method options.

Position Summary

This position exists to collect, disburse and reimburse funds for internal and external customers and to do University banking. The most important service/result of this position is accurate and timely processing of all University monies, payments, and disbursements when cashiering. Serve as a back up for many various banking services duties.

Minimum Qualifications

To be considered for this position, candidates must demonstrate in the application materials:

+ Experience Only:Three (3) years of technical accounting or bookkeeping experience

OR

+ Education and Experience:A combination of related education and/or relevant experience in accounting, bookkeeping or related field equal to three (3) years. *Please note, unofficial or official transcripts must be attached if utilizing education to meet the minimum qualifications.

Substitutions

Preferred Qualifications

The highly desired candidate will possess the following knowledge, skills, abilities, personal characteristics, and experience directly related and critical to this position:

+ Professional customer service experience for a wide variety of patrons.

+ Experience with computer systems (i.e. Microsoft Office Suite, Banner, Kuali Financial System, merchant processing, online banking tools, etc.)

+ Online banking experience for a business.

+ Experience using a cash drawer.

+ Strong verbal and written communication skills.

+ Strong organizational skills and attention to detail.

+ Directly related state service experience.

Essential Job Duties

Job Duty CategoryReceipt of Funds and Payment Research

Duty/Responsibility

Cashiering includes working the cashier window, processing payments in a timely manner, and balancing the cash drawer at the end of the shift by counting/calculating and comparing totals to reports. Confirms incoming money received and classifies payment types by accessing the cashiering system and/or other systems of record such as Kuali Financial System ( KFS ) and Banner. Guides and instructs department personnel using KFS by explaining actions necessary to complete deposits and correct errors. Corrects misapplied payments. Researches payment/disbursement questions by accessing cashier system, KFS , computer printouts and disbursement documents.

Percentage Of Time75

Job Duty CategoryFunds Disbursement, Audits, and Reception

Duty/Responsibility

Disburses funds, such as temporary change funds, and/or checks by inspection for proper authorization of documents and picture identification of recipient. Research and conduct audits on petty cash/change funds by observation and verification. Provides reminders to fund custodians regarding cash handling policies and procedures. Ascertains which department to direct customers (both walk-in and phone-in) who require further assistance in obtaining desired information.

Percentage Of Time10

Job Duty CategoryBanking Operations

Duty/Responsibility

Research and input decisions regarding ACH positive pay as they occur. Distribute ACH returns reports to responsible departments and save securely. Update the University’s online banking system to facilitate all necessary transactions which allows students to have funds directly debited from their bank accounts to pay monthly loan payments by working closely with the Accounts Receivable Operations staff. Act as a back-up for sending or approving wires, printing checks, entering or approving ACH transactions, entering or approving transactions in the State of Colorado’s financial system CORE , entering or approving Kuali entries related to cash positioning. Process and Submit daily ACH and positive pay files to the bank. Process Single Use Account file for Accounts Payable. Track and notify CSU units of incoming ACH and wire payments.

Percentage Of Time10

Job Duty CategoryOther Duties as Requested

Duty/Responsibility

Other duties as needed for the cashier and / or banking services areas. This may also include requests to assist other units with in Business and Financial Services.

Percentage Of Time5

Application Details

Special Instructions to Applicants

APPLICATION INSTRUCTIONS AND INFORMATION

+ Clearly document job duties you have performed that relate to minimum qualifications, preferred qualifications, and essential job duties in theWork Experiencesection on the application. Human Resources must be able to evaluate your experience based on this information.

+ Clearly outline dates of employment and hours worked per week for each employment experience listed in theWork Experiencesection of the Application so that Human Resources can calculate full-time work experience. Please note: Part-time experience will be calculated to determine the full-time equivalent.

+ TheWork Experienceis the only document that will be utilized to determine if minimum qualifications, as outlined in the job posting, have been met.The Application is considered to be the legal document on file; resumes will not be reviewed for minimum qualification requirements.

+ Applicants may redact information from this initial application that identifies their age, date of birth, or dates of attendance at or graduation from an educational institution.

INCOMPLETE APPLICATIONS

+ If an Application is considered “Incomplete”, the Application will be removed from consideration for the position.

+ An Application is incomplete if no current/ previous employment is included in theWork Experiencesection of the Application.

+ An Application is incomplete if “see resume” (or something similar) is noted, or previous employment does not contain job duties for every position in theWork Experiencesection of the Application.

+ Positions requiring a degree or if using education as a substitution for work experience (e.g.: Associate or Bachelor’s) transcripts are required in order to verify receipt of the required degree or coursework. If official or unofficial transcripts are not supplied at the time of application, the Application is incomplete.

RESUMES

+ When a resume is listed as a required document, it may be used in the comparative analysis/ evaluation process to determine the candidates that most closely meet the qualifications of the position. This process occurs after an application has passed the minimum qualifications screening.

+ Resumes will not be accepted in place of a completed application; however, some positions may still require a resume as a component for complete application materials.

+ Please see theRequired Documentssection of the posting.

NOTES

+ Appointment to the vacancy or vacancies represented by this announcement is expected to be from the eligible list created. However, at the discretion of the appointing authority, the position(s) may be filled by another method of appointment for a valid articulated business reason.

+ The selection process for State Classified positions may include an exam(s) and interview(s) whichrequirecandidates to physically appear (at the CSU campus in Fort Collins, CO) at the candidates’ own expense.

+ Pertinent updates to your Application status can be obtained by logging into your application account athttps://jobs.colostate.edu

+ All status updates for this position will be sent via email [email protected],[email protected], OR the TA Team Member facilitating the search process. In addition to your Inbox, remember to check the Deleted and Junk folders for these important communications.

FOR CURRENT OR FORMER EMPLOYEES OF THE STATE OF COLORADO :

+ Per the requirements of the Step Pay Program implemented on July 1, 2024, any State employee must be paid a rate that is equal to or greater than the appropriate step pay rate within their classification’s pay range based on completed years in their current class series as of June 30.All current and former State employees must ensure that your entire work history within the State Classified System, including at Institutions of Higher Education, is indicated in your application so that your time-in-series can be calculated accurately.

Department Contact Information

Human Resources – Talent Acquisition Team, [email protected] call (970) 491- MyHR(6947).

Please check the Help link online athttps://jobs.colostate.edu/help/for assistance on your application or for answers to Frequently Asked Questions.

All other inquiries should be directed to the Colorado State University Human Resources Office [email protected] (970) 491- MyHR(6947).

Conditions of EmploymentPre-employment Criminal Background Check (required for new hires)

EEO

Colorado State University ( CSU ) provides equal employment opportunities to all applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

Background Check Policy Statement

Colorado State University strives to provide a safe study, work, and living environment for its faculty, staff, volunteers and students. To support this environment and comply with applicable laws and regulations, CSU conducts background checks for the finalist before a final offer. The type of background check conducted varies by position and can include, but is not limited to, criminal history, sex offender registry, motor vehicle history, financial history, and/or education verification. Background checks will also be conducted when required by law or contract and when, in the discretion of the University, it is reasonable and prudent to do so.

Employment and Appeal Rights

If you receive notice that you have been eliminated from consideration for the position, you may protest the action by filing an appeal with the State Personnel Board/State Personnel Director within 10 days from the date you receive notice of the elimination. Also, if you wish to challenge the selection and comparative analysis process, you may file an appeal with the State Personnel Board/State Personnel Director within 10 days from the receipt of notice or knowledge of the action you are challenging.

Refer to Chapters 4 and 8 of the State Personnel Board Rules and Personnel Director’s Administrative Procedures, 4 CCR 801, for more information about the appeals process. The State Personnel Board Rules and Personnel Director’s Administrative Procedures are available atwww.colorado.gov/spb.

A standard appeal form is available at:www.colorado.gov/spb. If you appeal, your appeal must be submitted in writing on the official appeal form, signed by you or your representative, and received at the following address within 10 days of your receipt of notice or knowledge of the action: Colorado State Personnel Board/State Personnel Director, Attn: Appeals Processing, 1525 Sherman Street, 4th Floor, Denver, CO 80203. Fax: 303-866-5038. Phone: 303-866-3300. The ten-day deadline and these appeal procedures also apply to all charges of discrimination.

Supplemental Questions

Required fields are indicated with an asterisk (*).

Applicant Documents

Required Documents

+ Resume

+ Cover Letter

Optional Documents

+ Unofficial Transcripts

+ Official Transcripts