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Administrative Assistant 5

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Administrative Assistant 5

Salary

$3,127.00 - $6,136.00 Monthly

Location

Shreveport, LA

Job Type

Promotion

Job Number

210801

Department

LSU Health Sciences Center-Shreveport

Opening Date

07/21/2025

Closing Date

7/26/2025 11:59 PM Central

+ Description

+ Benefits

+ Questions

About this Job

*This is a promotional posting open only to current permanent classified employees of LSU Health Sciences Center - Shreveport.*

The Administrative Assistant 5 position is a highly responsible and complex role, providing specialized administrative support to the Cardiothoracic Division of General Surgery and the office of the Chairman of the Department of Surgery who also serves as the Chief Executive Officer of the Ochsner LSU Practice Group (OLPG). The individual in this position will manage the Chairman’s diverse responsibilities, including coordinating local, departmental, community and national duties. The role involves maintaining complex calendars for both LSU Health Shreveport (LSUHSC) and Ochsner LSU Health and requires extensive coordination of administrative duties related to clinical activities, teaching, research, and official university, hospital, and national positions. The position demands strong time management, communication and organizational skills, a high degree of independent judgement and the ability to prioritize tasks. The incumbent must also work collaboratively with other LSUHSC and Ochsner LSU Health personnel. The Administrative Assistant 5 will also work closely with the Business Manager on administrative matters, including preparing travel and requisition approvals, reimbursements for licenses and memberships, and organizing interview itineraries and faculty candidate dinners. Additionally, the role supports the Division of Cardiothoracic Surgery and other departmental faculty as needed, all within a clinical department that has faculty with heavy patient care, medical teaching, and research responsibilities. This position offers the opportunity to make a significant impact in a fast-paced academic medical environment and is ideal for someone with strong administrative skills, attention to detail, and a capacity for managing complex schedules and tasks. Regular attendance is required to perform the essential duties of this position. The position requires a customer-oriented approach in acknowledging and responding to needs to ensure customer satisfaction.

AN IDEAL CANDIDATE SHOULD POSSESS THE FOLLOWING COMPETENCIES:

+ Accepting Direction: The ability to accept and follow directions from those higher in the chain of command.

+ Managing Resources: The ability to ensure resources such as time, money, and people are utilized appropriately to result in maximum business value.

+ Thinking Critically: The ability to objectively question, analyze, interpret, and evaluate information to form a conclusion.

Minimum Qualifications

Four years of experience in administrative services.

EXPERIENCE SUBSTITUTION:

Every 15 semester hours earned from an accredited college or university will be credited as six months of experience.

Job Specification

The official job specifications for this role, as defined by the State Civil Service, can be foundhere (https://apps01.civilservice.louisiana.gov/onestopjobinfo/DisplayJobSpec.aspx?JobCode=168080) .

Job Duties and Other Information

Job Duties:

The individual must possess these knowledge, skills and abilities or be able to demonstrate the ability to perform essential functions of the job, with or without reasonable accommodation, and to meet the necessary physical requirements with or without the aid of mechanical devices:

+ Act as the first point of contact for visitors and calls, utilizing independent judgement to prioritize non-routine and emergency calls from referring physicians, hospital administrators, patients, and others.

+ Collaborate with the Business Manager on administrative, financial and HR matters.

+ Serves as administrative support to department divisional decision-makers, including administrators.

+ Review and screen Chairman’s calls, assuming responsibility for routine requests.

+ Meet regularly with the Chairman for reporting and review of departmental directions.

+ Assist Chairman with administrative duties related to national and regional committees, including travel arrangements and financial documentation according to policy and the nature of travel.

Position-Specific Details:

Appointment Type: Promotional

Career Progression: This position may be filled as an Administrative Assistant 5

Work Schedule:Work hours are 8:00 AM to 4:30PM

Louisiana is a State As a Model Employer (SAME) that supports the recruitment, hiring, and retention of individuals with disabilities.

How To Apply:

No Civil Service test scoreis required in order to be considered for this vacancy.

To apply for this vacancy, click on the “Apply” link above and complete an electronic application, which can be used for this vacancy as well as future job opportunities. Applicants are responsible for checking the status of their application to determine where they are in the recruitment process. Further status message information is located under the Information section of the Current Job Opportunities page.

*Information to support your eligibility for this job title must be included in the application (i.e., relevant, detailed experience/education). Resumeswill notbe accepted in lieu of completed education and experience sections. Applications may be rejected if incomplete.

Contact Information:

For further information about this vacancy, contact:

Brian Washington

Classified Staffing

1501 Kings Hwy Shreveport, LA 71103

318-675-5605

Louisiana State Government represents a wide variety of career options and offers an outstanding opportunity tomake a differencethrough public service. With an array of career opportunities in every major metropolitan center and in many rural areas, state employment provides an outstanding option to begin or continue your career.

As a state employee, you will earn competitive pay, choose from a variety of benefits, and have access to a great professional development program:

Insurance Coverage More information can be found at https://info.groupbenefits.org/

Parental Leave– Up to six weeks paid parental leave

More information can be found athttps://www.civilservice.louisiana.gov/Parental-Leave/Default.aspx

Holidays and Leave – State employees receive the following paid holidays each year:

+ New Year's Day

+ Martin Luther King, Jr. Day,

+ Mardi Gras,

+ Good Friday,

+ Memorial Day,

+ Independence Day,

+ Labor Day,

+ Veteran's Day,

+ Thanksgiving Day and Christmas Day.

***** Additional holidays may be proclaimed by the Governor

State employees earn sick and annual leave which can be accumulated and saved for future use. Your accrual rate increases as your years of service increase.

Retirement – State of Louisiana employees are eligible to participate in various retirement systems (based on the type of appointment and agency for which an employee works). These retirement systems provide retirement allowances and other benefits for state officers and employees and their beneficiaries. State retirement systems may include (but are not limited to):

+ Louisiana State Employees Retirement System (www.lasersonline.org). LASERS has provided this video (https://lasersonline.org/wp-content/uploads/2016/07/Your\_Retirement\_System.mp4) to give you more detailed information about their system

+ Teacher's Retirement System of Louisiana (www.trsl.org),

+ Louisiana School Employees Retirement System (www.lsers.net), among others

01

Are you a current permanent classified employee of LSU Health Sciences Center - Shreveport?

+ Yes

+ No

02

Do you have any experience in working in a higher education academic office?

+ Yes

+ No

03

Do you have any experience in facilitating for college students?

+ Yes

+ No

04

ADi: Rate your ability to accept direction based on our definition: The ability to accept and follow directions from those higher in the chain of command.

+ 1= I have no experience and/or am uncomfortable accepting direction

+ 2= I have limited experience or require assistance to accept direction

+ 3= I can accept direction

+ 4= I can accept directions and help others improve their ability to accept direction

05

ADi: Explain your rating by providing specific and relevant examples in the box below.

06

MR: Rate your ability to manage resources based on our definition: The ability to ensure resources such as time, money, and people are utilized appropriately to result in maximum business value.

+ 1= I have no experience and/or am uncomfortable managing resources

+ 2= I have limited experience or require assistance to manage resources

+ 3= I can manage resources

+ 4= I can manage resources and help others improve their ability to manage resources

07

MR: Explain your rating by providing specific and relevant examples in the box below.

08

TCr: Rate your ability to think critically based on our definition: The ability to objectively question, analyze, interpret, and evaluate information to form a conclusion.

+ 1= I have no experience and/or am uncomfortable thinking critically

+ 2= I have limited experience or require assistance to think critically

+ 3= I can think critically

+ 4= I can think critically and help others improve their ability to think critically

09

TCr: Explain your rating by providing specific and relevant examples in the box below.

Required Question

Employer

State of Louisiana

Address

For agency contact information, please refer to

the supplemental information above.

Louisiana State Civil Service, Louisiana, 70802

Phone

(866) 783-5462

Website

http://agency.governmentjobs.com/louisiana/default.cfm

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