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EOC Administrative Coordinator (EOC aHEO) - BEOC

POSITION DETAILS

The State University of New York, Brooklyn Educational Opportunity Center (BEOC), administered by New York City College of Technology/ CUNY, provides tuition-free academic and workforce development training to eligible New York State residents, offering a pathway to lifelong learning, college access and economic self-sufficiency. The BEOC welcomes applications for the position of EOC Administrative Coordinator..

The Administrative Coordinator will serve as a vital liaison between the Brooklyn Educational Opportunity Center (BEOC) and the City Tech Human Resources Department. Reporting to the Associate Director of Operations, the Administrative Coordinator supports the coordination of HR-related processes at BEOC by ensuring timely communication, accurate recordkeeping, and internal staff support. This role does not process or authorize HR actions, but provides administrative assistance and ensures that all personnel-related documentation is shared with City Tech HR in accordance with CUNY policies.

The Administrative Coordinator’s responsibilities will include, but not be limited to:

+ Act as the primary point of contact for BEOC staff and supervisors on HR-related matters.

+ Liaise with City Tech HR to submit and follow up on hiring, reappointments, leaves, and separations.

+ Assist in gathering, reviewing, and organizing required documentation for HR transactions.

+ Coordinate onboarding logistics for new hires (e.g., orientation scheduling, internal communication).

+ Maintain internal tracking systems for staff credentials, evaluations, and compliance timelines.

+ Communicate HR-related updates, reminders, and policy changes to staff as directed by City Tech HR and BEOC management.

+ Support the coordination of training sessions and professional development activities.

+ Respond to routine staff inquiries or refer them to appropriate City Tech HR contacts.

+ Maintain limited confidential personnel records as needed, and assist with data collection for internal reports.

+ Monitor deadlines for required HR actions, assist departments in meeting compliance timelines, and ensure documentation is provided to City Tech HR within expected timeframes.

+ Prepare summary reports or updates for internal use at the direction of the Associate Director of Operations.

+ Perform related duties as assigned.

QUALIFICATIONS

MINIMUM QUALIFICATIONS

Bachelor's degree required.

PREFERRED QUALIFICATIONS

+ Prior experience with personnel documentation and employee recordkeeping is preferred

+ Ability to comprehend and effectively communicate office policies and procedures

+ Excellent organizational, interpersonal, written and verbal communication skills

+ Knowledge of Microsoft Suite applications, report preparation, and data collection and data entry processes

+ Ability to maintain confidentiality and exercise discretion in managing assigned tasks

CUNY TITLE OVERVIEW

Supports projects, initiatives, and activities within an Educational Opportunity Center (EOC).

- Organizes office functions such as communications, meeting schedules, work plans, staff assignments, and distributing information

- Collects data for, prepares, and distributes reports and presentations using word processing, spreadsheet, and presentation software

- Updates office databases, lists, and files to ensure completeness and accuracy; maintains current information on department web site(s); maintains department archives and collections

- Conducts internet and/or database research and performs basic systems queries to locate information related to department activities

- Maintains department fiscal plans and budgets; assists in budget administration and invoice processing

- Provides basic information, instructions, and materials as requested by students, faculty, and others who contact the department

- May supervise office staff and student workers

- Performs related duties as assigned.

Job Title Name: EOC Administrative Coordinator

CUNY TITLE

EOC Assistant to HEO

FLSA

Non-exempt

COMPENSATION AND BENEFITS

$70,541 - $75,131. Salary commensurate with education and experience.

CUNY is in the process of implementing salary schedule increases. Once implemented, salaries of eligible employees will be adjusted by 6.09% with additional increases of 3.25% effective 9/01/2025 and 3.5% effective 9/01/2026, in accordance with the terms of the PSC-CUNY collective bargaining agreement.

CUNY's benefits contribute significantly to total compensation, supporting health and wellness, financial well-being, and professional development. We offer a range of health plans, competitive retirement/pension benefits and savings plans, tuition waivers for CUNY graduate study and generous paid time off. Our staff also benefits from the extensive academic, arts, and athletic programs on our campuses and the opportunity to participate in a lively, diverse academic community in one of the greatest cities in the world.

HOW TO APPLY

Visit www.cuny.edu, access the employment page, log in or create a new user account, and search for this vacancy using the Job ID or Title. Select "Apply Now" and provide the requested information.

Candidates should provide a resume and cover letter.

CLOSING DATE

Open until filled, with review of resumes to begin on or after August 12, 2025.

JOB SEARCH CATEGORY

CUNY Job Posting: Managerial/Professional

EQUAL EMPLOYMENT OPPORTUNITY

CUNY encourages people with disabilities, minorities, veterans and women to apply. At CUNY, Italian Americans are also included among our protected groups. Applicants and employees will not be discriminated against on the basis of any legally protected category, including sexual orientation or gender identity. EEO/AA/Vet/Disability Employer.

Job ID

30687

Location

NYC College of Technology