• Executive Assistant

    Robert Half Office Team (Covington, KY)


    Description

    We are looking for a highly organized and detail-oriented Executive Assistant to provide administrative support to the financial team. This role involves managing key financial and operational tasks to ensure smooth operations within the organization. Based in Kentucky, this is a contract position ideal for someone with strong organizational and multitasking skills.

    Responsibilities:

    • Sort and manage mail and intercompany correspondence for the Accounting Department.

    • Support the Treasurer with company shareholder responsibilities, including scheduling meetings, distributing proxies, and maintaining shareholder records.

    • Prepare payment vouchers for real estate taxes, fees, reimbursements, and other approved expenses.

    • File annual reports and license requirements for all states where the company operates.

    • Draft, issue, and maintain corporate resolutions for officers and position changes.

    • Assist in preparing and managing letters of credit, including maintaining records and returning them for cancellation when necessary.

    • Distribute financial reports such as quarterly bond reports, partnership statements, and borrowing base reports.

    • Maintain confidentiality of all financial and organizational information.

    • Collaborate on special projects as assigned by the financial team.

     

    Requirements • Proven experience in administrative or executive support roles, preferably in a financial setting.

     

    • Strong skills in calendar management and coordinating executive meetings.

    • Ability to arrange and manage complex travel schedules.

    • Proficiency in using JD Edwards EnterpriseOne or similar enterprise resource planning systems.

    • Experience in preparing audit reports and handling sensitive financial information.

    • Excellent organizational and multitasking abilities.

    • Strong written and verbal communication skills.

    • Commitment to maintaining confidentiality and professionalism. TalentMatch®

     

    Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

     

    Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

     

    All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

     

    • 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use (https://www.roberthalf.com/us/en/terms) .