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Posting Information

Posting Number2025648

Posting/Functional TitleSenior Administrative Assistant

University Pay Plan TitleSr Admin Asst

LocationSan Marcos

DepartmentOffice of Financial Aid and Scholarships

Recruitment TypeUniversity-Wide Recruiting

Job TypeFull-Time

Funding SourcePermanent

Monthly Salary$3,901.00 - $4,876.00

Job CategoryNon-Exempt

Required Qualifications: Applicants must specifically address how they meet these required qualifications to meet the requirements of the position.

Required Qualifications

+ Proficient in utilizing Texas State systems, including, but not limited to, SAP , Banner, Cats Web, Concur Travel, TSUS Marketplace, Logi, as well as MS Office Suite with strong administrative capabilities

+ Skilled in high-level administrative support and office management

+ Experience with Texas State’s budget and accounting practices regarding budget reconciliation

+ Strong verbal and written communication skills, adept at drafting, proofreading, and editing correspondence

+ Excellent organizational skills with sharp attention to detail and time management

+ Proven ability to manage multiple projects efficiently and deliver results on time

+ Delivers exceptional customer service with professionalism and high degree of confidentiality and discretion

+ Demonstrated ability to work independently and collaboratively in fast-paced environment

Preferred Qualifications

Preferred Qualifications

+ Experience managing audit and data security reviews in compliance with institutional, state and federal policies

+ Proven ability to supervise and evaluate subordinates

+ Proficient with PeopleAdmin and Dynamic Forms for HR and workflow processes

+ Proficient with making travel arrangements through Concur

+ Proficient with creating purchase orders, e-NPOs, and TXST Marketplace

+ Ability to interpret and act on complex administrative policies and procedures

+ Flexible and adaptable with a track record of effectively handling additional responsibilities as needed

Job Description

Reporting to the Assistant Vice President of Financial Aid and Scholarships and the TXST One Stop, theSenior Administrative Assistantprovides high-level administrative support to the Assistant Vice President and leadership teams. This role is vital to the smooth and efficient operation of both offices in a fast-paced, dynamic environment. Key responsibilities include managing confidential information, supporting office functions, serving as a liaison and representative of leadership to staff, students, families, external partners, and senior campus officials. The position demands strong organizational, technical, and interpersonal skills, as well as a high level of professionalism and adaptability.

Job Duties

TheSenior Administrative Assistantsupports the efficient operation of the Financial Aid and Scholarships and TXST One Stop offices by managing daily administrative functions, overseeing staffing procedures, and ensuring high-quality correspondence. Key responsibilities include coordinating office operations, maintaining calendars, organizing meetings and events, handling travel and supply requests, and managing due dates for assignments. The role also involves supervising administrative and systems support staff, preparing reports and spreadsheets, maintaining files, and serving as the office timekeeper. Additionally, the position advises leadership on improving office efficiency and effectiveness.

Additional Information to Applicants

+ Applicant must show in writing how they meet each of the required qualifications through their work experience.

+ Additional hours over 40 may be required during peak season of the office.

Job Open Date07/24/2025

Job Close Date (posting closes at midnight)07/31/2025

Open Until FilledNo

Normal Work DaysMonday, Tuesday, Wednesday, Thursday, Friday

Normal Work Hours Start8:00AM

Normal Work Hours End5:00PM

Posting Notices

Legal and Required Notices

Texas State University is committed to a policy of non-discrimination and equal opportunity for all persons regardless of race, sex, color, religion, national origin or ancestry, age, marital status, disability, veteran status, or any other basis protected by federal or state law in employment, educational programs, and activities and admissions.

Employment with Texas State University is contingent upon the outcome of record checks and verifications including, but not limited to, criminal history, driving records, education records, employment verifications, reference checks, and employment eligibility verifications.

Why Choose Texas State University?

Join the Texas State Bobcat team and experience a career that offers more than just a job—it’s a path to a brighter future. As a Texas State employee, you’ll enjoy:

Exceptional Benefits:Comprehensive health insurance with 100% premium coverage for employees and 50% for dependents, starting on your first day.

Generous Time Off:Enjoy vacation, holidays, sick leave, and more to maintain a healthy work-life balance.

Wellness and Balance:Access a FREE wellness program, plus mother and family-friendly resources to support your personal well-being.

Professional Growth:Explore a wide range of training, development courses, certifications, and educational support programs.

Welcoming Campus:Become part of a vibrant Bobcat community with numerous social and professional networks.

Tuition Benefits:Take advantage of tuition support for yourself and for your dependent children, making higher education more accessible for your family.

Retirement Security:Secure your future with TRS pension, retirement plans, and voluntary savings options with strong employer contributions.

At Texas State University, you’re not just an employee—you’re a valued member of a thriving and beautiful campus community. Start your journey with us today.https://www.hr.txst.edu/benefits.html

Quick Linkhttps://jobs.hr.txstate.edu/postings/53552

Applicant Document