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Summary The Smithsonian Institution is the world’s largest museum, education, and research complex, with 21 museums and the National Zoo. This position is located in the National Museum of Natural History (NMNH) who’s mission is to promote understanding of the natural world and our place in it. NMNH has a collection of 148 million specimens and artifacts. Each one reflects a moment in space and time and in these moments, we find Earth’s story. Responsibilities The Special Events Coordinator will assist the supervisor to develop acceptable project plans which typically includes identification of the work to be done, the scope of the project and the deadlines for its completion for the National Museum of Natural History (NMNH). In this position, you will: Develop, plan and oversee events, both small and large, sometimes on short notice, including exhibition openings, conferences, ceremonies, formal dinners and receptions hosted by the Secretary, Museum Director, and other Smithsonian officials. Determine the appropriateness of an outside organization’s request to use Smithsonian facilities for a special event based on policy and qualifications of the request. Oversee caterers and suppliers at events and ensure their work is performed within the established budgets. Analyze requirements for each rental event and conduct internal walkthroughs and meetings with the client, vendors and internal staff. Compose and distribute comprehensive outline of event arrangements to client, vendors and internal staff. Attend each special event to see that all requirements are carried out efficiently, effectively, and without issues, and ensures immediate corrective action when necessary Requirements Conditions of Employment Requires career/career-conditional status or eligibility. Males born after 12/31/59 must be registered with Selective Service. Conditions of Employment Qualification requirements, including one year time-in-grade at the next lower grade level for promotion candidates, must be met within 30 days of the job announcement closing date. See the 'Required Documents' section for additional information. For information on qualification requirements, see Qualification Standards Handbook for General Schedule Positions viewable on OPM Website. Must be able to work evenings and/or weekends Requires walking, long periods of standing, longer than average workdays several times a week and evenings during busy times, and the carrying of light items such as papers, magazines, and books. Qualifications Experience GS-12: You qualify for this position if you have one year of specialized experience equivalent to at least the GS-11 level in the Federal Service. For this position, specialized experience is defined as having experience planning and coordinating high-level events for a museum, educational or cultural institution, including galas, receptions, dinners, conferences, and board meetings, for a wide range of audiences; and coordinating logistics such as space, facilities maintenance, and security for events. Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community, student, social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. Part-time and/or unpaid experience related to this position will be considered to determine the total number of years and months of experience. Be sure to note the number of paid or unpaid hours worked each week. In an effort to streamline our hiring process, SI employees whose current position of record is in the same job series (0301) and who are in a Federal competitive as this advertised position, are not required to submit a transcript with your application package. However, if selected, you will be required to provide a copy of your transcript before your start date in the position. Time-in-Grade Requirements: Under competitive merit promotion procedures, any individual who is currently holding, or who has held within the previous 52 weeks, a General Schedule position under a non-temporary appointment in the competitive or excepted service, must meet "time-in-grade" requirements (have served 52 weeks at the next lower grade of the grade for which you are applying). Education This position has no basic education requirement. Additional Information This position is included in the bargaining unit. More than one selection may be made from this announcement. Selections may be made for vacancies across the Smithsonian Institution (SI). By applying to this position, you agree to allow your application and other personal information to be shared with one or more SI hiring officials for employment consideration for same/similar positions within the location(s) identified in this announcement.