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Posting Detail Information

Working TitleAssistant Director Admissions Events

Position LocationFort Collins, CO

Work LocationPosition qualifies for hybrid/in-office work

Research Professional PositionNo

Posting Number202500987AP

Position TypeAdmin Professional/ Research Professional

Classification TitleProf/Indiv Contrib III

Number of Vacancies1

Work Hours/Week40

Proposed Annual Salary Range$64,000-$66,000

Employee Benefits

Colorado State University is not just a workplace; it’s a thriving community that’s transforming lives and improving the human condition through world-class teaching, research, and service. With a robust benefits package, collaborative atmosphere, and focus on work-life balance, CSU is where you can thrive, grow, and make a lasting impact.

+ Review our detailed benefits information here. (https://hr.colostate.edu/wp-content/uploads/sites/25/2021/01/benefits-summary-afap.pdf)

+ Explore the additional perks of working at CSU here.

+ For the total value of CSU benefits in addition to wages, use our compensation calculator (https://hr.colostate.edu/total-compensation-calculator/) .

+ Lastly, click here for more information about why Fort Collins is consistently ranked in the top cities to live in (https://hr.colostate.edu/prospective-employees/our-community/) !

Desired Start Date09/15/2025

Position End Date (if temporary)

To ensure full consideration, applications must be received by 11:59pm (MT) on08/11/2025

Description of Work Unit

About Colorado State University

As one of our nation’s top public institutions of higher learning and Colorado’s land-grant institution, Colorado State University is committed to making things happen – from the classroom and the laboratory to communities across the world. Colorado State University aims to continue its growth as a top-tier destination for talented students, while also passionately pursuing its mission and heritage as the land-grant institution for the state of Colorado. Our campus is the heart of Fort Collins, at the base of the Rocky Mountains, and only an hour from the Denver metropolitan area. The wide-open spaces, 300 days of sunshine each year and majestic backdrop make Fort Collins, a city with a population of about 150,000, an attractive place to work, live, and learn. Fort Collins and Colorado State University regularly top the “best of” categories for livability and employee support. More information for prospective employees can be found here:https://hr.colostate.edu/prospective-employees/.

About the Office of Admissions

The Office of Admissions, located in the Division of Enrollment and Access, is tasked with enrolling an incoming student body consistent with the mission and vision of access, research, teaching, service and engagement at Colorado State University. Admissions is responsible for coordinating enrollment efforts across the university related to recruitment and counseling, marketing, application, strategy, and technical support functions for most prospective students. With over 50 full-time staff and an additional 60 student employees, duties range from marketing and communication, prospective student events, application processing and decisions, enrollment strategy, recruitment and outreach, customer service, systems support and data analytics. Through innovative and strategic approaches, Admissions strives to balance its growth in attracting a well-prepared student body while remaining true to its land-grant mission and heritage. We employ a holistic, comprehensive review process to select new undergraduates, not only in light of their preparation, but their potential to successfully contribute to the campus and world community.

About the Work Unit

The Engagement and Outreach team currently consists of the Director, the Associate Director of Engagement, Associate Director of Outreach, the Assistant Director of Events, Assistant Director of Engagement, three professional staff members and approximately 60 student ambassadors. The unit is charged with engaging with campus partners, external constituents and alumni to assist in reaching the university’s enrollment goals. Additionally, this unit coordinates group visits, daily information sessions, and large recruitment events.

Position Summary

The Assistant Director of Events reports directly to the Associate Director of Engagement and serves as a key member of the Events team within the Colorado State University Office of Admissions. This position acts as the lead implementer for all undergraduate admissions events and campus partnership engagement initiatives. In close collaboration with the Associate Director and the Events Coordinator, the Assistant Director plays a central role in the planning, development, and execution of comprehensive visit and engagement programs that support prospective and admitted students, along with their families.

Core responsibilities include the coordination and logistical execution of large-scale visit programs—each serving between 1,000 and 1,700 attendees—as well as collaborative events hosted by the Office of Admissions and its campus and external partners. The Assistant Director also oversees targeted recruitment events tailored to special populations such as transfer students, military veterans and high-achieving scholars. This role ensures that all on- and off-campus events are executed efficiently and provides a positive, seamless experience for all visitors.

This position supervises two Engagement and Outreach team members: one Administrative Professional (AP) employee serving as the Office of Admissions Event Coordinator and one or two Student Ambassador Event Coordinators, with responsibilities including their recruitment, hiring, training, and ongoing development. The Assistant Director works closely with the Engagement and Outreach Coordinators and the Ambassadors Advisor to ensure consistent training, aligned expectations, and professional development opportunities for student coordinators. This includes driving strategy and implementing staffing assignments for all admissions events. Additionally, the Assistant Director collaborates with colleagues across the Office of Admissions and with external university partners to ensure cohesive event planning and strong institutional representation. The role also supports management of promotional inventory (swag), including tracking, distribution, and logistics tied to both event execution and branded giveaway materials. In partnership with the Admissions Marketing and Communications team, the Assistant Director contributes to the development and execution of communication plans designed to drive engagement and maximize attendance at all events. Other responsibilities include development of Surveys and collection and analysis of event feedback, managing inquiries submitted to the Engagement and Outreach general visit inbox, and supporting foundational admissions activities as needed, including front desk coverage, daily information sessions, and ambassador oversight.

Required Job Qualifications

+ A Bachelor’s degree in education, liberal arts, hospitality, counseling, business, or a related field

+ 2 years of event planning experience or campus visit programming experience

+ Experience with supervising

+ Personal or professional interest in ourPrinciples of Community (https://inclusiveexcellence.colostate.edu/about/principles-of-community) andLand-Grant Mission (https://www.colostate.edu/land-grant/)

+ Able to work irregular work hours, including nights and weekends

+ Maintain a valid Driver’s License or have access to a licensed driver

Preferred Job Qualifications

+ Master’s Degree in higher education administration, student affairs, hospitality, education, counseling, or a related field

+ Previous admission or college counseling experience or related higher education experience (student experience will be considered)

+ Experience utilizing data for assessment purposes

+ Experience working with a variety of populations

+ Experience managing budgets

+ Experience giving presentations to groups of various sizes

+ Proven ability to work collaboratively and independently

Essential Duties

Job Duty CategoryProject Management

Duty/Responsibility

+ Support the creation and execution of all recruitment events in the Office of Admissions. These include:

+ Large visit programs (1000-1500 attendees) for prospective students and those admitted to CSU

+ Collaborative Event experiences with internal and interuniversity partners

+ Recruitment events for special populations (transfers, veterans, scholar recruitment, counselors, VIPs, DEI initiatives)

+ Review and evaluate all event and visit experience offerings.

+ Analyze and maintain the budgets for all campus events and visit programs.

+ Review logistics for campus events including room reservations, catering orders, and service requests.

+ Develop, implement, and evaluate comprehensive event briefs, staff assignments, and pre- and post-event meetings to ensure clarity, preparedness, and continuous improvement among event support staff.

+ Support the management of paraphernalia/swag inventory, which includes reviewing, ordering, distributing, and tracking these giveaway items.

Percentage Of Time40%

Job Duty CategoryCollaboration

Duty/Responsibility

+ Support strategy alongside the Associate Director of Engagement to create a comprehensive plan of offerings for students and their families to meet the mission and enrollment goals of the university.

+ Collaborate regularly with Engagement and Outreach Coordinators to provide guidance, direction, and staff assignment planning for Ambassadors supporting Admissions events.

+ Provide program details to Admissions Marketing and Communication so they can determine the best way to promote programs and events to ensure maximum attendance and a smooth sign-up process.

+ Partner with the Assistant Director of Engagement to ensure a welcoming and positive experience for all visitors to Ammons Hall.

+ Participate in professional associations such as the Colorado Council on High School/College Relations, Rocky Mountain Association of College Admissions Counseling, and Collegiate Information and Visitor Services Association.

+ Organize and create surveys for campus partner support for events and experiences tied to DEI initiatives in consultation with the Associate Director of Inclusive Recruitment.

+ Support the Office of Admissions’ general visit email inbox

Percentage Of Time35%

Job Duty CategorySupervision

Duty/Responsibility

+ Lead recruitment, hiring, training, and ongoing development of Professional Staff and Student Event Coordinator.

+ Provide day-to-day supervision of 1 full-time staff member and 1-2 student Staff Ambassador who support the activities of Admissions Events both on campus and off.

+ Conduct regular one-on-one meetings with direct reports to provide personalized support and access to appropriate professional development resources.

+ Manage the work schedules and daily tasks of those they supervise

Percentage Of Time20%

Job Duty CategoryOther Duties as Assigned

Duty/Responsibility

+ Present Office of Admissions Daily Information Session presentation as needed

+ Support the Principles of Community and participate in at least two professional development activities related to inclusive excellence ( DEIJ ) each year.

+ Participate in and assist with other office-wide programs and activities as assigned or offered, such as professional development, University meetings, committees etc.

+ Represent CSU professionally at on- and off-campus events.

Percentage Of Time5%

Application Details

Special Instructions to Applicants

Interested applicants must submit a cover letter which addresses how professional experiences align with identified required and preferred qualifications of the position, a current resume, and the names, e-mail addresses, and telephone numbers of three (3) professional references. References will not be contacted without prior notification to candidates.

CSU is committed to full inclusion of qualified individuals. If you are needing assistance or accommodations with the search process, please reach out to the listed search contact.

Please note, applicants may redact information from their application materials that identifies their age, date of birth, or dates of attendance at or graduation from an educational institution.

Conditions of EmploymentPre-employment Criminal Background Check (required for new hires), Valid Driver’s License

Search ContactSusan Lucero, [email protected]

EEO

Colorado State University ( CSU ) provides equal employment opportunities to all applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

Background Check Policy Statement

Colorado State University strives to provide a safe study, work, and living environment for its faculty, staff, volunteers and students. To support this environment and comply with applicable laws and regulations, CSU conducts background checks for the finalist before a final offer. The type of background check conducted varies by position and can include, but is not limited to, criminal history, sex offender registry, motor vehicle history, financial history, and/or education verification. Background checks will also be conducted when required by law or contract and when, in the discretion of the University, it is reasonable and prudent to do so.

References Requested

References Requested

Minimum Requested3

Maximum Requested3

Supplemental Questions

Required fields are indicated with an asterisk (*).

+ * Do you have a bachelor’s degree in education, liberal arts, hospitality, counseling, business, or a related field?

+ yes

+ No

+ * Do you have 2 years of event planning experience or campus visit programming experience?

+ yes

+ no

+ * Do you have experience with supervising staff?

+ yes

+ No

+ * Are you able to work irregular work hours, including nights and weekends?

+ yes

+ no

Applicant Documents

Required Documents

+ Cover Letter

+ Resume

Optional Documents