• Executive Administrative Assistant

    CBRE (New York, NY)


    Executive Administrative Assistant

     

    Job ID

     

    231227

     

    Posted

     

    25-Jul-2025

     

    Role type

     

    Full-time

     

    Areas of Interest

     

    Administrative

     

    Location(s)

     

    New York City - New York - United States of America

     

    CBRE is using this platform to provide general information to individuals who want to learn more about a career at CBRE. If an opportunity opens that matches your qualifications, we will reach out to you at that time. We are growing a world-class organization with a world-class team and appreciate your interest in CBRE. We welcome you to explore our Careers (https://careers.cbre.com/en\_US/careers) page and apply directly to any positions that interest you. We will not consider the submission of resumes on this platform as an expression of interest in any posted position at CBRE.

    About the Role:

    The Senior Administrative Assistant provides high-level administrative support to two or more senior executives. This role requires outstanding interpersonal skills, attention to detail, and the ability to lead complex calendars, coordinate meetings, and track key leadership activities. The ideal candidate is proactive, resourceful, and thrives in a fast-paced, multifaceted environment.

    What You'll Do:

    Calendar Management:

    Lead complex and frequently changing calendars for two or more senior executives.

     

    Schedule and coordinate internal and external meetings, ensuring alignment with priorities and availability.

     

    Anticipate scheduling conflicts and proactively resolve them.

    Meeting Coordination:

    Coordinate and prepare materials for meetings, including agendas, presentations, and follow-up actions.

     

    Track and coordinate Senior Leadership Team (SLT) meetings, deadlines, and deliverables.

     

    Ensure timely communication and reminders ahead of meetings and commitments.

    Communication & Correspondence:

    Serve as a liaison between executives and internal/external partners.

     

    Draft, proofread, and lead correspondence, reports, and other documents as needed.

    What You'll Need:

    5+ years of administrative experience supporting senior-level executives.

     

    Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and calendar management tools.

     

    Strong attention to detail, organization, communication, and problem-solving skills.

     

    Ability to work independently and balance impeding priorities with minimal direction.

     

    Applicants must be currently authorized to work in the United States without the need for visa sponsorship now or in the future

     

    **Equal Employment Opportunity:** CBRE has a long-standing commitment to providing equal employment opportunity to all qualified applicants regardless of race, color, religion, national origin, sex, sexual orientation, gender identity, pregnancy, age, citizenship, marital status, disability, veteran status, political belief, or any other basis protected by applicable law.

    **Candidate Accommodations:** CBRE values the differences of all current and prospective employees and recognizes how every employee contributes to our company’s success. CBRE provides reasonable accommodations in job application procedures for individuals with disabilities. If you require assistance due to a disability in the application or recruitment process, please submit a request via email at [email protected] or via telephone at +1 866 225 3099 (U.S.) and +1 866 388 4346 (Canada).

     

    CBRE, Inc. is an Equal Opportunity and Affirmative Action Employer (Women/Minorities/Persons with Disabilities/US Veterans)