• Executive Administrative Assistant

    Aston Carter (Camarillo, CA)


    Description

    1. Manage information flow in a timely and accurate manner.

    2. Manage executive’s calendars and set up meetings.

    3. Rack daily expenses and prepare daily, weekly, monthly, and quarterly reports.

    4. Oversee the performance of other clerical staff.

    5. Act as an office manager by keeping up with office supply inventory.

    6. Format information for internal and external communication – memos, emails presentations, reports.

    7. Take minutes during meetings.

    8. Screen and direct phone calls and distributes correspondence.

    9. Organize and maintain the office filing system.

    10. Audit the Internal process.

    11. Market Maker all RFQ’s.

    12. Manage the Escrow.

    13. Maintain a clean and safe work area. .

    14. Performs other related duties as assigned or requested.

    15. Data Exchange reserves the right to change or revise job duties as the need arises.

    16. Will adhere to DEX’s quality system policies, applicable standards, and quality manual as dictated.

    Qualifications

    Bachelor's and MBA required.

     

    3-5 years previous experience as an executive assistant reporting to Executive level Management. Successful track record in above areas as described.

     

    Excellent Excel (including advanced experience with graphs, charts and presentations), Word, and PowerPoint skills.

     

    Must be detail oriented and have great organizational, computer and communication skills (written and verbal).

     

    Outstanding work ethic with highest degree of integrity.

     

    Positive energy , focused, self starter who can take the initiative and follow up, even when not asked.

     

    Excellent interpersonal and communication skills, ability to present views and ideas in a convincing and clear manner, and a high degree of integrity and maturity.

     

    Ability to work under pressure and meet deadlines. Good attention to detail and accuracy.

     

    Skills

     

    Microsoft office, Excel, Executive admin, Masters degree

     

    Top Skills Details

     

    Microsoft office,Excel,Executive admin,Masters degree

    Experience Level

    Intermediate Level

    If interested you can email your resume to rdegraw @astoncarter.com (no space between the w and the @)

    Pay and Benefits

    The pay range for this position is $40.00 - $45.00/hr.

     

    Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:

     

    • Medical, dental & vision • Critical Illness, Accident, and Hospital • 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available • Life Insurance (Voluntary Life & AD&D for the employee and dependents) • Short and long-term disability • Health Spending Account (HSA) • Transportation benefits • Employee Assistance Program • Time Off/Leave (PTO, Vacation or Sick Leave)

     

    Workplace Type

     

    This is a fully onsite position in Camarillo,CA.

     

    Application Deadline

     

    This position is anticipated to close on Aug 8, 2025.

    About Aston Carter:

    Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

     

    The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

     

    If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email [email protected] (%[email protected]) for other accommodation options.