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Description We are looking for an organized and meticulous Office Manager to join our team in Ballston Spa, New York. This Contract-to-Permanent position offers the opportunity to support daily operations and ensure the smooth functioning of administrative tasks. If you thrive in a dynamic environment and enjoy multitasking, this role is perfect for you.

Responsibilities:

• Coordinate and order office supplies to ensure inventory is well-stocked and organized.

• Oversee mail operations, including picking up, distributing, and dropping off outgoing items.

• Maintain a clean and organized office environment by managing supplies and tidying common areas.

• Prepare and distribute weekly foreman packets and manage incoming field documentation.

• Assist with onboarding new team members by setting up office spaces, preparing packets, and providing necessary materials.

• Handle administrative tasks such as updating training walls, filing applications, and printing charts.

• Manage vendor communications, including holiday cards and other correspondence.

• Schedule and oversee vehicle maintenance requests and pool car tab updates.

• Conduct receptionist duties, including greeting visitors and answering calls.

• Organize and maintain accurate records for revenue and labor charts. Requirements • Proven experience in administrative office support or management.

• Proficiency in ordering and maintaining office supplies.

• Familiarity with accounts payable processes and basic bookkeeping.

• Strong organizational skills with the ability to prioritize tasks effectively.

• Excellent communication skills for interacting with vendors, clients, and team members.

• Ability to manage multiple responsibilities with attention to detail.

• Experience with receptionist duties, including handling calls and visitors.

• Comfortable using office software and tools for documentation and record-keeping.

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

• 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use (https://www.roberthalf.com/us/en/terms) .