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Executive Assistant I

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Executive Assistant I

Salary

$43,738.00 - $76,542.00 Annually

Location

Buncombe County, NC

Job Type

Permanent Full-Time

Job Number

25-09165

Department

Dept of Transportation

Division

State Hwy Administrator - Div of Hwys

Opening Date

07/28/2025

Closing Date

8/8/2025 11:59 PM Eastern

Job Class Title

Executive Assistant I

Position Number

60022803

Salary Grade

NC11

+ Description

+ Benefits

+ Questions

Description of Work

This position with NCDOT offers fullState Benefits (https://oshr.nc.gov/state-employee-resources/benefits) , competitive salaries and many career development opportunities.

This posting is in anticipation of a vacancy.

This position serves as Executive Assistant to the Division Engineer and the Deputy Division Engineer. The primary purpose of this position is to provide a full range of executive-level support assisting management staff in the daily operational workflow of the Division Office in all phases of work involved. Position duties consist of responding to the public, receiving incoming calls, preparing/processing reports, forms, documents, agreements & correspondence, filing, maintaining filing system, sorting mail and scheduling meetings. Position will maintain a working knowledge of high priority items and tasks for the Division Engineer, while assisting in the timely response and handling of these items. This position may process invoices and process travel reimbursements. This position will supervise the Division Reception Administrative Specialist and a Temporary Admin. The position will need to interpret policies and procedures as it relates to supervision. The position will manage the Division’s Public Records Requests process. The position will serve as direct contact with general public, NCDOT leadership, and local and elected officials.

Successful applicants will need the following: Considerable knowledge of program services, policies, procedures, laws, rules, and regulations; ability to demonstrate and apply this knowledge in performance of administrative support tasks; ability to explain and interpret program information to clients/customers and staff. Ability to clearly convey, persuade, and negotiate information and ideas to individuals or groups. Ability to identify and understand issues, problems, and opportunities; determines course of action; develops appropriate solutions. Ability to develop ideas into plans of action and to coordinate the actions through implementation. Ability to present ideas clearly and effectively in written form; ability to edit, adjust language or terminology to meet needs of the audience or as appropriate; ability to use correct grammar, organization, and structure. Ability to compile, assimilate, organize, and analyze printed and electronic information. Ability to apply knowledge of data research and manipulative analysis. Ability to provide directions to staff.

Knowledge, Skills and Abilities / Competencies

Management prefers applicants that demonstrate the following:

+ Experience in applying office management techniques, policies, and practices.

+ Experience using Microsoft Office, Word, Excel, Power Point, Outlook Mail, and Calendar, and SAP.

+ Experience providing administrative assistance and support in the daily operations of managing and directing operations, programs, and activities.

+ Experience gathering and analyzing data/information and composing technical and administrative reports.

+ Demonstrated ability to independently analyze, apply and interpret policy and procedures to resolve problems and questions.

Additional Expectations:

This position is in an office environment and requires good visual acuity. Subjected to stooping, walking, lifting, and position could be considered stressful due to extremely heavy workload and meeting deadlines. The selected applicant will be expected to legally operate a motor vehicle.

Minimum Education and Experience Requirements

Some state job postings say you can qualify by an “equivalent combination of education and experience.” If that language appears below, then you may qualify through EITHER years of education OR years of directly related experience, OR a combination of both. See oshr.nc.gov/experience-guide for detail.

Bachelor’s degree, preferably in business administration or a related discipline from an appropriately accredited institution; or Associate’s degree in secretarial science, business administration, or a related discipline from an appropriately accredited institution and two years of progressively responsible administrative/office management experience; or High school or General Educational Development (GED) diploma and four years of progressively responsible administrative/office management experience; or an equivalent combination of education and experience.

Supplemental and Contact Information

Phagan Hudson 919-707-4466

It is important that your application includes all your relevant education and work experience and that you answer all questions associated with the application.

NCDOT will not accept “See Attached” or “See Resume” in lieu of education and work experience completed on the application. If multiple applications are submitted to an individual posting, only the most recent application received prior to the posting date will be accepted.

NOTE: For temporary, contract or other supplemental staffing appointments: There are no paid leave, retirement or other benefits associated with these appointment types.

For permanent and time-limited appointments:

Eligible employees have benefits that include employee health insurance options, standard and supplemental retirement plans, NC Flex (a variety of high-quality, low-cost benefits on a pre-tax basis), and paid vacation, sick, and community service leave, to name a few. Paid parental leave is available for eligible employees. Some benefits require 30 + hours work/week for participation.

01

I understand in order to be qualified for this position; the description of my work experience must clearly reflect the required education and experience for this position. I have included all of this information within my application. (If you haven't completed the application requirements, please return to your application to finish it before submitting your application.)

+ Yes

+ No

02

Applicants must be authorized to work for ANY employer in the U.S. We are unable to sponsor or take over sponsorship of an employment Visa at this time. Are you legally authorized to work in the United States?

+ Yes

+ No

03

Which of the following best describes your level of experience in applying office management techniques, policies, and practices?

+ None

+ Less than 1 Year

+ 1-2 Years

+ 2-3 Years

+ 3-4 Years

+ 4 or More Years

04

Explain how you have experience in applying office management techniques, policies, and practices.

05

Which of the following best describes your level of experience using Microsoft Office, Word, Excel, Power point, Outlook Mail, and Calendar, and SAP?

+ None

+ Less than 1 Year

+ 1-2 Years

+ 2-3 Years

+ 3-4 Years

+ 4 or More Years

06

Explain how you have experience using Microsoft Office, Word, Excel, Power point, Outlook Mail, and Calendar, and SAP.

07

Which of the following best describes your level of experience providing administrative assistance and support in the daily operations of managing and directing operations, programs, and activities?

+ None

+ Less than 1 Year

+ 1-2 Years

+ 2-3 Years

+ 3-4 Years

+ 4 or More Years

08

Explain how you have experience providing administrative assistance and support in the daily operations of managing and directing operations, programs, and activities.

09

Which of the following best describes your level of experience gathering and analyzing data/information and composing technical and administrative reports?

+ None

+ Less than 1 Year

+ 1-2 Years

+ 2-3 Years

+ 3-4 Years

+ 4 or More Years

10

Explain how you have experience gathering and analyzing data/information and composing technical and administrative reports

11

Which of the following best describes the level of ability you have demonstrated independently analyzing, applying and interpreting policy and procedures to resolve problems and questions?

+ None

+ Less than 1 Year

+ 1-2 Years

+ 2-3 Years

+ 3-4 Years

+ 4 or More Years

12

Explain how you have demonstrated you have the ability to independently analyze, apply and interpret policy and procedures to resolve problems and questions.

Required Question

Employer

State of North Carolina

Website

http://www.ncdot.gov/

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