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Job Title: Invoice CoordinatorJob Description

The Tax Compliance Team Project Coordinator performs advanced, diversified, and confidential administrative duties requiring broad experience, strong organizational skills, and a deep understanding of company policies and practices. This role supports the tax compliance team by coordinating projects, managing documentation, and facilitating communication across internal and external stakeholders.

Responsibilities

+ Collaborate with project teams to organize and facilitate meetings, track progress, and ensure deadlines and milestones are met.

+ Handle and maintain accurate records of contracts, invoices, purchase orders, and compliance documents. Ensure accessibility and proper filing for all relevant stakeholders.

+ Assist in tracking purchase order budgets and processing invoices to ensure financial accuracy and timely payments.

+ Maintain clear and consistent communication with vendors, subcontractors, and internal teams. Facilitate the flow of information across all parties involved in the project.

+ Proactively address issues that arise during projects, provide solutions, and escalate concerns to senior management or project managers when necessary.

+ Provide general administrative assistance including scheduling meetings, preparing reports, and maintaining project records.

+ Maintain accurate documentation related to wages and hours worked, ensuring compliance with legal standards and internal policies.

+ Produce and interpret reports addressing reporting issues. Conduct routine assignments and participate in special projects. Recommend enhancements to processes and procedures.

Essential Skills

+ Proficiency in administrative support and project coordination.

+ Strong skills in Excel, including data entry and developing presentations and spreadsheet reports.

+ Experience with invoicing, purchase order, accounts payable, and invoice processing.

+ Ability to manage scheduling and compliance tasks effectively.

Additional Skills & Qualifications

+ Minimum of 5 years of relevant experience or an equivalent combination of post-high school academic work and professional experience.

+ Associate’s degree preferred.

+ Strong analytical skills and attention to detail.

+ Ability to work under general supervision and manage multiple tasks.

Work Environment

The work environment involves collaborating with various internal and external stakeholders, utilizing technologies such as Microsoft Excel for data entry and report generation. The role may require managing multiple tasks simultaneously under general supervision.

Pay and Benefits

The pay range for this position is $20.00 - $26.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:

• Medical, dental & vision • Critical Illness, Accident, and Hospital • 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available • Life Insurance (Voluntary Life & AD&D for the employee and dependents) • Short and long-term disability • Health Spending Account (HSA) • Transportation benefits • Employee Assistance Program • Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Juno Beach,FL.

Application Deadline

This position is anticipated to close on Aug 4, 2025.

About Aston Carter:

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email [email protected] (%[email protected]) for other accommodation options.