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Job Title: Accounts Payable Specialist

Job Description

This role involves ensuring the timely and accurate integration of the accounts payable function and processes from individual business units to Corporate Headquarters. The Accounts Payable Specialist is responsible for the accurate and timely data entry and payment of vendor invoices, as well as reconciling various payable ledger accounts.

Responsibilities

+ Manage the full cycle of accounts payable for multiple divisions.

+ Compile, sort, date, and code invoices and packing slips to substantiate business transactions.

+ Perform the three-way match.

+ Research and resolve accounts payable issues and problems by liaising with vendors and internal personnel.

+ Review, code, and process vendor invoices, obtaining necessary approvals.

+ Ensure timely, efficient, and accurate payment of vendor invoices according to department procedures.

+ Initiate month-end accruals as needed.

+ Process check requests and expense reports regularly.

+ Audit, process, and reconcile credit card bills.

+ Prepare accurate and timely Sales and Use tax filings.

+ Provide weekly estimates of vendor payments and assist Division Controllers with 13-week cash forecasts.

+ Confirm intercompany balances during month-end.

+ Enter approved invoices into the computer system to prepare for payment.

+ Generate cash requirement reports for review.

+ Print vouchers and issue checks for signature and mailing.

+ Respond promptly to inquiries from vendors and internal clients.

+ Produce and file 1099s annually.

+ Perform routine clerical duties including filing, preparing vendor folders, labels, and wire transfer memos.

+ Participate in meetings and work groups to integrate activities, communicate issues, obtain approvals, and resolve problems.

+ Maintain a safe work area and comply with safety procedures and equipment operating rules.

+ Support continuous improvement activities.

+ Assist divisional controllers with closing books and researching issues.

+ Perform other related duties as assigned.

Essential Skills

+ Bachelor’s or Associate's degree in accounting or equivalent experience.

+ 5 years of accounts payable experience.

+ Experience with high-volume transactions, numerous customers, and multiple companies/databases.

+ Proficiency in Microsoft Office, especially Excel, and ERP systems.

+ Experience with Epicor is a plus.

+ Knowledge of working in a shared service model is preferred.

Additional Skills & Qualifications

+ Team player capable of multitasking in a fast-paced environment.

+ High-energy and results-focused self-starter.

+ Strong analytical ability and decision-making skills.

+ Detail-oriented and efficient task completion.

+ Ability to work independently without constant supervision.

+ Excellent oral and written communication skills.

+ Proven ability to maintain successful working relationships.

+ Exceptional organizational and planning skills.

+ Flexibility with quickly changing data requests.

+ Adaptability and ability to learn new tasks independently.

+ Experience in managing competing priorities.

Work Environment

The work environment is office-based with opportunities to work from home once experience is gained. The facility includes amenities such as an onsite gym, pickleball courts, and a bistro. The company has shown consistent growth, making five acquisitions since 2021.

Pay and Benefits

The pay range for this position is $65000.00 - $75000.00/yr.

Good benefits but need to get more info. Full dental medical and vision is offered at cost to the employee

Workplace Type

This is a fully onsite position in Melville,NY.

Application Deadline

This position is anticipated to close on Aug 11, 2025.

About Aston Carter:

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email [email protected] (%[email protected]) for other accommodation options.