"Alerted.org

Description

About Us:

Midwest Sprinkler Corporation is located in Louisville, KY and became a division of S.A. Comunale Co., Inc., an EMCOR Company in May 2025. S.A. Comunale has been an industry leader for end-to-end mechanical, fire protection and HVAC services for nearly 100 years.

We offer our clients significant financial strength, unmatched bonding capability, an award-winning safety program, and large-scale purchasing power.

With 80 employees, including 60 skilled tradesmen, Midwest Sprinkler Corporation can work in virtually every market sector and facility type.

Job Title: Administrative Assistant - Sprinkler Operations & Sales

The primary function of this role is to provide administrative support to the Branch Manager and Sprinkler Operations Sales staff. This position reports to the Branch Manager and will require a close working relationship with the Branch Manager and all Sprinkler Operations Sales staff at this branch and Corporate.

This job requires the ability and desire to work in a fast-paced multi-tasked environment with a focus towards administration, organization, reporting, data management and customer service.

Essential Duties / Responsibilities:

Other duties may be assigned.

+ Provide complete administrative support services for the Branch Manager and Contract Sprinkler staff.

+ Oversee preparations of and attend Weekly Meetings, inclusive of updating Reports in a Live Format.

+ Generate multiple reports weekly and monthly, as needed, with focus on Excel.

+ Data entry into Excel and various documents.

+ Assist with day-to-day moving clerical targets.

+ Review of incoming RFP’s, estimating reports and sites, compiling bid documents for Sales.

+ Handle any incoming calls pertaining to any sprinkler bids and quotes.

Qualifications:

To perform this job successfully, the individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

Education / Work Experience:

+ High school diploma or GED is required.

+ 3+ years of administrative experience is required.

+ Previous experience in the construction industry is a plus.

+ Ability to efficiently find, access, and complete online research tasks is required.

+ Strong intermediate skills in Microsoft Excel is required.

We offer our employees a competitive salary and comprehensive benefits package and are always looking for individuals with the talent and skills required to contribute to our continued growth and success. Equal Opportunity Employer/Veterans/Disabled.

**Notice to prospective employees:** There have been fraudulent postings and emails regarding job openings. EMCOR Group and its companies list open positions here (https://recruiting.ultipro.com/EMC1002EMCGI/JobBoard/cc563430-39f7-4c82-bdfe-62f295bd857a/?q=&o=postedDateDesc&w=&wc=&we=&wpst=) . Please check our available positions to confirm that a post or email is genuine.

EMCOR Group and its companies do not reach out to individuals to help with marketing or other similar services. If an individual is contacted for services outside of EMCOR’s normal application process – it is probably fraudulent.

Qualifications

Education

Required

+ High School or better

Preferred

+ Associates or better

Experience

Required

+ 3 years: Prior administrative assistant / office experience.

+ Strong intermediate skills in Microsoft Excel.

Preferred

+ Previous construction industry experience.

Equal Opportunity Employer

This employer is required to notify all applicants of their rights pursuant to federal employment laws.

For further information, please review the Know Your Rights (https://www.eeoc.gov/poster) notice from the Department of Labor.