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Executive Assistant

Job Summary:

Under the general supervision of the President and Chief Executive Officer, the Executive Assistant provides administrative support to the President and the Chief Executive Officer, the board of directors, and the Consumer Advisory Board, and other Executive Staff. Organizes and coordinates projects to benefit the organization. The executive assistant also serves as the corporate purchasing agent; assists in the development, design, and production of marketing brochures, flyers, publications, advertising, and signage for public information ; assists in office/lobby design/environment, purchasing furniture/supplies, and office setup.

We offer...

+ Competitive salaries

+ Excellent work life balance (paid time off and holidays)

+ Comprehensive benefit package

+ Matching contributions to your 401K program

Cummins is one of the State's top-rated community mental/behavioral health and addiction services centers in Customer Satisfaction as recognized by the Indiana Division of Mental Health and Addiction.

Essential Functions:

Other duties may be assigned. Regular and reliable attendance is an essential function of the position.

1. Providing administrative support to President and Chief Executive Officer.

+ Provides administrative support to the President and Chief Executive Officer, and in their absence assures that communication and emergent situations are handled in a timely fashion.

+ Assists President and Chief Executive Officer with scheduling appointments, meeting arrangements, correspondence, travel arrangements, communications.

+ Oversees daily operations of administrative office, e.g., copy/fax machine, hospitality for guests.

+ May coordinate support services with other areas of operation.

+ In coordination with the President and Chief Executive Officer, provides administrative support to the Executive Staff as necessary

2. Maintaining corporate contracts and records.

3. Complying with regulatory/accreditation/other standards related to administration and the organization

4. Coordinating activities related to the board of directors.

+ Organizing meetings

+ Preparing materials

+ Recording minutes

+ Maintaining records

+ Maintaining board portal

5. Coordinating activities related to Consumer Advisory Board.

+ Organizing meetings

+ Preparing materials

+ Recording minutes

+ Maintaining records

6. Organizing and coordinating projects to benefit the organization

7. Initiating actions to improve the efficiency and effectiveness of administrative support functions

8. Serving as corporate purchasing agent.

9. Coordinating and assisting in the development of organizational marketing and program brochures, flyers, handbooks, and other publications and signage for public information; edit, design, and produce.

10. Coordinating the development of office/lobby design/ office environment and setup .

11. Adherence to and promotion of the Corporate Compliance Program at Cummins.

Additional Responsibilities:

Assumes other appropriate duties and responsibilities as assigned by the President and Chief Executive Officer.

Training and Development:

Participates in continuing education programs and in-service training on request or in conjunction with developmental and training goals or as deemed appropriate to increase personal and professional effectiveness and improve the service quality provided our customers.

Policies and Procedures:

Will support and demonstrate through his/her actions the philosophy of Cummins Behavioral Health Systems, Inc., as well as its corporate mission, vision, and values, and is responsible for adherence to all corporate policies and procedures.

Education and/or Experience:

Preferred qualifications include:

• A Bachelor's or Associate's degree in business or other relevant field

• At least 3 years of executive-level support experience preferred

• Previous employment with exemplary and attendance record

Physical Demands/Work Environment:

The physical demands and work environment characteristics described here are representative of those that must be met and/or encountered by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to sit and talk or hear. The employee frequently is required to use hands to handle materials, operate presentation equipment, and reach with hands and arms. The employee is occasionally required to stand, walk, or move around classrooms or meeting spaces. The employee must occasionally lift and/or move up to 25 pounds (e.g., materials, laptop). Specific vision abilities required by this job include close vision, depth perception, and the ability to adjust focus. The noise level in the work environment is moderate. Regular attendance is required.