• Administrative Assistant II

    Abbott (St. Paul, MN)


    Abbott is a global healthcare leader that helps people live more fully at all stages of life. Our portfolio of life-changing technologies spans the spectrum of healthcare, with leading businesses and products in diagnostics, medical devices, nutritionals and branded generic medicines. Our 114,000 colleagues serve people in more than 160 countries.

     

    Administrative Assistant II

     

    Working at Abbott

     

    At Abbott, you can do work that matters, grow, and learn, care for yourself and your family, be your true self, and live a full life. You’ll also have access to:

     

    + Career development with an international company where you can grow the career you dream of.

    + Employees can qualify for free medical coverage in our Health Investment Plan (HIP) PPO medical plan in the next calendar year.

    + An excellent retirement savings plan with a high employer contribution

    + Tuition reimbursement, the Freedom 2 Save (https://www.abbott.com/corpnewsroom/strategy-and-strength/tackling-student-debt-for-our-employees.html) student debt program, and FreeU (https://www.abbott.com/corpnewsroom/strategy-and-strength/college-degree-for-free-its-possible-with-freeu.html) education benefit - an affordable and convenient path to getting a bachelor’s degree.

    + A company recognized as a great place to work in dozens of countries worldwide and named one of the most admired companies in the world by Fortune.

    + A company that is recognized as one of the best big companies to work for as well as the best place to work for diversity, working mothers, female executives, and scientists.

     

    The Opportunity

     

    Responsibilities include all administrative functions of the department: Calendar management, Scheduling travel, Managing correspondence and Scheduling couriers, Processing expense reports, Meeting/event planning, Creating or modifying business documents including taking notes and releasing meeting minutes, Preparing presentations from source materials, Handling teleconference setups, acting as a liaison for remote access issues and may include some support for tracking budget expenditures.

    What You'll Work On:

    + Coordinates and maintains departmental files, as assigned, in compliance with corporate and government regulations.

    + Follows purchasing and requisition procedures.

    + Corporate Security and Privacy Rules.

    + Corporate Branding Guidelines and Copy Center procedures (if applicable).

    + Orders business cards and stationery.

    + Uses intermediate to advanced software skills to perform work assigned.

    + Uses and understands Microsoft Office Suite and other business specific software, including the Corporate Travel Web site, and employee performance management systems (as applicable).

    + Coordinates new employee office setups and onboarding.

    + May train/coordinate work for new administrative assistants.

    + Consistently interacts with high level executives.

    + Intermediate to advanced knowledge and understanding of business processes and requirements.

    + Frequently handles confidential or sensitive business information.

    + Data is typically employee level or one dimensional.

    + Maintains and manages calendars, including meeting and travel scheduling and domestic and international arrangements

    + Manage various legal documentations including notarization and legalization

    Required Qualifications:

    + 3+ years of general experience in an administrative assistant and/or project coordinator position, customer service, teaching, and/or event planning in Medical Device industry

    + Intermediate to advanced knowledge of Microsoft Office (Word, Excel, Outlook, PowerPoint)

    + Demonstrated experience handling confidential or business-sensitive information

    + Excellent verbal and written communication skills with ability to communicate to all levels of the organization

    + An associate or bachelor’s degree in Communications, Public Relations, Human Resources, Education, Business Administration, or related discipline is required.

    **Learn more about our health and wellness benefits, which provide the security to help you and your family live full lives:** ** ** www.abbottbenefits.com (http://www.abbottbenefits.com/pages/candidate.aspx)

     

    Follow your career aspirations to Abbott for diverse opportunities with a company that can help you build your future and live your best life. Abbott is an Equal Opportunity Employer, committed to employee diversity.

     

    Connect with us at www.abbott.com , on Facebook at www.facebook.com/Abbott , and on X @AbbottNews.

     

    The base pay for this position is $27.65 – $55.35 per hour. In specific locations, the pay range may vary from the range posted.

     

    An Equal Opportunity Employer

     

    Abbot welcomes and encourages diversity in our workforce.

     

    We provide reasonable accommodation to qualified individuals with disabilities.

     

    To request accommodation, please call 224-667-4913 or email [email protected]