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Description

Our client is seeking an experienced Accounts Payable Clerk to join their team in Montclair, New Jersey. This Contract-to-Permanent position offers the opportunity to contribute to a dynamic organization by ensuring the accurate and efficient processing of accounts payable transactions. The ideal candidate will bring expertise in invoice management, payment processing, and vendor relations, with a strong ability to maintain compliance and collaborate across multiple departments.

This position requires prior experience working with Accounts Payable in the Construction Industry.

Responsibilities:

• Verify payment packages, invoices, credit card transactions, employee expense reports, and other documents for accuracy and compliance within established timelines.

• Process, issue, and distribute checks according to departmental schedules, while preparing and uploading Positive Pay spreadsheets.

• Review monthly construction variance reports, address discrepancies, and collaborate with relevant personnel to ensure corrections are made.

• Maintain and update the Accounts Payable cash spreadsheet for weekly check runs, and provide the report to management for review.

• Set up and manage accounts in the online bill payment system, ensuring all payments are accurately entered and approved.

• Research and resolve vendor and employee inquiries related to Accounts Payable, including tracking old invoices and collaborating with various teams to address issues.

• Assist in the preparation and submission of 1099 forms and other tax-related documentation.

• Compile development cost packages for reimbursement submissions and provide supporting documentation to external accountants as needed.

• Coordinate with the insurance team to prepare project-specific insurance documentation and assist in construction cost certification schedules.

• Attend continuing education seminars or webinars annually to stay updated on industry practices.

Requirements • Proven experience in accounts payable processes, including invoice coding, payment processing, and check runs.

• Familiarity with construction accounting and AIA documents is highly desirable.

• Strong proficiency in managing vendor relations and resolving payment-related inquiries.

• Excellent organizational and time-management skills to handle multiple tasks effectively.

• Ability to collaborate with cross-functional teams and adapt to dynamic work environments.

• High attention to detail and accuracy in financial documentation.

• Proficiency in using accounting software and online payment systems.

• Commitment to growth and development through continuing education opportunities.

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

• 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use (https://www.roberthalf.com/us/en/terms) .