• Executive Assistant

    Robert Half Office Team (San Diego, CA)


    Description

    Are you a highly organized, tech-savvy professional who thrives in a fast-paced environment? Our client, a dynamic organization located in La Jolla, CA, is seeking an experienced Executive Assistant to provide high-level support to senior leadership. This role is perfect for someone who enjoys multitasking, problem-solving, and acting as the right hand to executives.

    Key Responsibilities:

    + Manage complex calendars and schedules for executives, prioritizing meetings and ensuring efficient time management

    + Handle all aspects of travel arrangements, including booking flights, accommodations, and coordinating itineraries.

    + Prepare business correspondence, presentations, and reports for internal and external meetings.

    + Act as a liaison between executives and internal/external stakeholders, maintaining professionalism and diplomacy.

    + Manage confidential information with discretion, ensuring sensitive data is safeguarded

    + Coordinate and execute high-level team meetings, events, and initiatives, including preparing agendas and minutes.

    + Anticipate the needs of executives by tracking deadlines, following up on action items, and ensuring they have all necessary resources.

    + Assist with light project management duties and support cross-functional workflow optimization tasks.

    + Provide administrative support to ensure operational efficiency across departments as needed

    Requirements

    + 5+ years of experience as an Executive Assistant or in a similar high-level administrative role.

    + Exceptional organizational and time-management skills, with the ability to juggle competing priorities.

    + Strong written and verbal communication skills, paired with attention to detail.

    + Advanced proficiency in Microsoft Office Suite, including Word, Excel, PowerPoint, and Outlook. Familiarity with project management tools and CRM platforms is a plus

    + A proactive approach to problem-solving, with the ability to anticipate needs and act independently.

    + Proven discretion in handling confidential information and an aptitude for working with executive-level professionals.

    + A positive, team-oriented mindset and the ability to build strong relationships across the organization.

    TalentMatch®

    Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

     

    Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

     

    All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

     

    • 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use (https://www.roberthalf.com/us/en/terms) .