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Administrative Assistant (D4 111860)

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Administrative Assistant (D4 111860)

Salary

$48,110.40 - $76,065.60 Annually

Location

Council Bluffs - 51501 - Pottawattamie County, IA

Job Type

Full-time

Job Number

26-00250

Agency

444 Judicial

Opening Date

07/29/2025

Closing Date

8/14/2025 11:59 PM Central

LinkedIn Tag

#LI-DNP

Point of Contact

[email protected]

To Apply

Candidates will need to submit a cover letter and resume, any training or certifications pertaining to this position along with two letters of reference in PDF format. All applicants are subjected to a criminal background check. The Iowa Judicial Branch is an E-Verify employer.

+ Description

+ Questions

Job Description

Serving the people of Iowa, the Iowa Judicial Branch is dedicated to our mission... “The Iowa Judicial Branch dedicates itself to providing independent and accessible forums for the fair and prompt resolution of disputes, administering justice under law equally to all persons.” To learn more about the Iowa Judicial Branch and our career opportunities please visit our career page located at www.iowacourts.gov or copy this link into an internet browserwww.iowacourts.gov/iowa-courts/career-opportunities/.

Summary:

Do you have a positive, service-oriented attitude and can problem solve and multitask? If so, then you are the perfect addition to our team! Provide administrative and clerical assistance for District 4 Juvenile Court Services to ensure smooth day-to-day operations.

Responsibilities:

The Administrative Assistant will directly report to the 4th District Chief Juvenile Court Officer and be an instrumental part in the Juvenile Court Services leadership team.

This selected individual must be able to: • Effectively communicate administrative decisions, policies, and instructions at the request of the Chief Juvenile Court Officer to various stakeholders. • The selected individual will spend lengthy periods of their work week supporting numerous State and Local committees and work groups which are analyzing data integrity and policy development. • Understanding of not only juvenile court but court case management systems are preferable. • At times, their work may also include arranging meetings or interviews, oversight of schedules, preparing meeting agenda, notices, materials, and minutes, creating, editing, and format documents, reports, and presentations. • Draft and proofread correspondence, memos, and emails. Frequently this individual will use spreadsheets, databases, or documents to help in the decision-making process. • They will manage the office and supply inventory and other duties assigned by Chief Juvenile Court Officer. Knowledge, Abilities, and Skills for this position are: • Excellent verbal and written communication, knowledge of English, grammar, punctuation, spelling, editing, and proofreading. • Knowledge of court organization, functions, procedures, and legal terminology. • The ability to not only use but create word processing, spreadsheets, and other productivity software. • Ability to apply various Iowa Codes such as 232.147, 232.149, 232.150 and including knowledge about confidential information and maintain compliance with file integrity. • Adaptable to changing environment and priorities. • Attention to detail. Ability to manage multiple tasks efficiently. Ability to maintain discretion and professionalism.

This is a non-merit position with the Iowa Judicial Branch. Candidates must follow the instructions in the "To Apply" section.

Positions in this class are exempt from the screening and referral requirements of the Iowa Department of Administrative Services - Human Resources Enterprise

Minimum Qualification Requirements

The incumbent must meet the minimum requirements to qualify for the position. 1) High school diploma (or high school equivalency diploma). 2) One year of related experience in office or administrative support Final candidates must be able to pass a criminal background check.

01

Do you understand that the answers to all of the following questions must be truthful, honest, and accurate to the best of your ability? Please read all questions and answers thoroughly and make sure you understand them completely. Ensure the answers to your questions match the information filled out on your application and the attachments you have uploaded. If the answers to your questions are inconsistent with your application information or uploaded attachments, you will be given zero points for the question. Knowingly misrepresenting the facts when submitting any information related to an application, examination, certification, appeal, or any other facet of the selection process will result in your disqualification from this application and future employment with the Iowa Judicial Branch.

+ Yes

+ No

02

PLEASE READ CAREFULLY Have you filed a registration statement pursuant to the federal Foreign Agents Registration Ace of 1938, as amended, 22 U.S.C. S611 et seq?

+ Yes

+ No

03

Please explain any gaps in your employment history?

04

Have you ever received a disciplinary suspension, been asked to resign, or discharged from a job? If yes please explain below.

05

What is your minimum salary requirement?

06

List any professional licenses you hold:

07

Your application for employment with the Iowa Judicial Branch will generally be treated as confidential under Iowa Code section 22.7(18). However, if you consent to allow Judicial to treat it as a public record per Iowa Code section 22.7(18)(a), please check "Yes, I consent" below.

+ Yes, I consent

+ No

08

Iowa Judicial Branch Employees ONLY: Have you completed the Iowa Judicial Branch LinkedIn Learning Leadership and Professional Development Certification?

+ Yes

+ No

Required Question

Employer

State of Iowa

Agency

444 Judicial

Address

Iowa Judicial Branch Building

1111 E Court Ave

Des Moines, Iowa, 50319

Website

http://www.iowacourts.gov/

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