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Job Description

Oversee the Capital Budget (Federal Capital Fund Grants, City Capital, State and Disaster Recovery grants) which includes:

o Administer and prepare NYCHA’s annual Five-Year Capital Plan.

o Process receipts of HUD Grant funds in the EPIC system.

o HUD’s Energy Performance Information Center (EPIC) system updates.

o Review Obligation & Expenditure Reports weekly and monthly – flagging “at risk” items for the respective department.

o Serve as a liaison for individual departments that administer capital funds liaison with HUD on all Federal Capital Grants including competitive grants.

o Liaison with OMB on all City funding allocations to NYCHA, including city expense funds and disaster recovery funds.

o Manage the certificate to proceed process and budget entries in the City’s Financial Management System (FMS).

o Reconcile and report on variances between City Capital Financial Plans.

o Conduct data analysis and create easy to digest presentation.

o Represent the Unit in key initiatives for both internal and external.

o Support system integration, prepare high-quality presentations, and collaborate across departments to support capital investment decisions.

o Streamline Capital process and reports.

Oversee the Contract Registration unit which includes:

o Process City Contract Registration with Comptroller’s Office, including entering contract information into FMS and corresponding with the Comptroller’s office on issues.

o Manage Hierarchy approvals in Oracle Purchasing.

o Manage the account category numbers for purchase items in Oracle.

o Reconcile commitment variances between Oracle and FMS.

o Assist departments with POETA coding for capital funds.

o Develop reports to track the status of contracts registered.

o Ensure transparency, timely renewals, and proper governance across all contractual obligations by close coordination with legal, procurement, finance, and operational team.

o Supervise ~10 staff members.

Additional Information

1. NYCHA employees applying for promotional, title or level change opportunities must have served a period of one year at current location and in current title and level (if applicable).

2. NYCHA residents are encouraged to apply.

NYCHA provides benefits that include a choice of medical coverage plans, deferred compensation plans and a defined pension benefit plan as a member of the New York City Employees’ Retirement System (NYCERS).

NOTE: IF THIS APPOINTMENT IS MADE ON A PROVISIONAL BASIS PURSUANT TO 65 OF THE NYS CIVIL SERVICE LAW, NO TENURE OR PERMANENCE ACCRUES TO AN INCUMBENT IN THIS POSITION BY VIRTUE OF SUCH APPOINTMENT.

NOTE: This position is open to qualified persons with a disability who are eligible for the 55-a Program. Please indicate in your cover letter that you would like to be considered for the position under the 55-a Program. For detailed information regarding the 55-a Program, please visit the link below:

https://bit.ly/55aProgram

Please read this posting carefully to make certain you meet the minimum qualification requirements before applying to this position.

ADMINISTRATIVE REAL PROPERTY M - 10047

Qualifications

1. A four-year high school diploma or its educational equivalent and six years of satisfactory, full-time, progressively responsible experience in real property management, at least 18 months of which must have been in a managerial capacity involving the supervision of a large staff of property management agents and/or housing development specialists and requiring independent decision-making concerning program management or planning, allocation of resources and the scheduling and assignment of work. "Progressively responsible experience" must

be demonstrated by a work history of promotions and/or assumption of increasingly responsible duties and assignments. Experience in building construction or renovation; management of residential, commercial, industrial, or waterfront properties, including both renting and operating; or site management in connection with housing or with reconstruction/rehabilitation projects; supervision of receivership, tenant relocation and anti-abandonment work in housing and other properties, and buildings owned, managed, to be acquired by the City, or at risk of being abandoned; or building maintenance will be accepted up to a maximum of three years toward meeting the general requirements; or

2. A baccalaureate degree from an accredited college and four years of experience described in "1" above, including eighteen months of experience in managerial capacity; or

3. A satisfactory combination of education and/or experience equivalent to "1" or "2" above. However, all candidates must have eighteen months of managerial experience. Education at an accredited college or university may be substituted for general work experience (but not for the 18 months of managerial experience described above) at the rate of 60 college semester credits for one year of acceptable experience up to a maximum of 4 years of college for 2 years of experience.

To be acceptable, experience in property management must have included both renting and operating the managed properties. Experience in renting must have included interviewing prospective tenants, qualifying tenants' income and background, and/or assuring that vacancies are ready for occupancy. Experience in operating must have included overseeing maintenance and repair of building operating systems, and overseeing staff to assure that necessary work is properly completed.

To be acceptable, experience in site management must have included on-site rental and maintenance of buildings.

To be acceptable, experience in relocation must have included negotiation with tenants to surrender leases for cash consideration or for an alternative site, and determining tenant eligibility for benefits.

Additional Information

The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.

Salary Min: $ 68,213.00

Salary Max: $187,716.00