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Description

We are looking for an experienced Administrative Assistant to work REMOTELY and join our team on a long-term contract basis. This role involves supporting daily office operations, managing schedules, and ensuring efficient communication across departments. The ideal candidate will bring strong organizational skills and a proactive approach to handling administrative tasks.

Responsibilities:

+ Coordinate logistics for learning sessions, including reserving rooms, ordering supplies, arranging catering, and managing A/V needs.

+ Create and manage sessions in Workday Learning.

+ Track registration, coordinate with facilitators, and assist in session planning, including pre-session calls and communication.

+ Manage participant rosters, print and organize training materials, and track inventory.

+ Send communications and reminders to participants, managers, and facilitators before and after sessions.

+ Address inquiries from employees and managers via HR, L& OE, or RFT mailboxes.

+ Record attendance and completions in LMS; generate reports from Workday, ServiceNow, and Zoom as needed.

+ Maintain accurate participant data by retrieving new hire information and updating portals.

+ Schedule Zoom meetings and generate attendance reports.

+ Distribute, collect, and report on pre- and post-session surveys.

+ Support SharePoint content management and internal chargeback processing.

+ Manage the L& OE shared mailbox and assist facilitators with travel and expense reporting.

+ Compile metrics and data for reporting, including contributions to the L& OE Data Book.

+ Create and manage purchase orders, track invoices, and run employee reports from Workday.

+ Format and manage event data in CVent.

Requirements • Proven experience in administrative support roles, with a focus on office functions and reporting.

• Proficiency in Microsoft Office Suite, including Excel and Word.

• Familiarity with platforms like Zoom and Workday for virtual meetings and administrative tasks.

• Strong organizational skills and attention to detail in handling financial notes and purchase orders.

• Ability to manage multiple tasks simultaneously and meet deadlines.

• Excellent communication skills, both written and verbal, for effective interaction with suppliers and internal teams.

• Experience with creating training materials and metric reporting.

• Knowledge of logistics, catering coordination, and materials handling is a plus. TalentMatch®

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

• 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use (https://www.roberthalf.com/us/en/terms) .