• Administrative Assistant Part Time

    Premier Medical Group of the Hudson Valley (Poughkeepsie, NY)


    JOB TITLE: Administrative Assistant

     

    DEPARTMENT: Urology

     

    STATUS: Part-Time Non-Exempt (Hourly)

     

    REPORTS TO: Director of Operations

     

    SHIFT/CORE HOURS: 2/3 days a week 8:30 AM-5:00 PM

    POSITION SUMMARY:

    The Administrative Assistant is primarily responsible for providing administrative and project support to the Practice Administrator and Urology Division Leader.

    DUTIES AND RESPONSIBILITIES:

    + Schedule appointments and meetings as needed for the Managing Partner, Director of Operations, and urology providers, as needed, with outside vendors and representatives

    + Coordinate schedules for Family Medicine resident rotation in Urology

    + Schedule urology division meetings, lunches, travel, conferences, training, and other company events

    + Schedule pharmaceutical rep lunches

    + Maintain fire extinguishers

    + Prepare monthly physician on-call schedule, distribute to hospitals, and post online for the answering service.

    + Maintain ordering of office supplies for Urology Division

    + Prepare correspondence (including patient discharge and warning letters)

    + Sending a No Show letter to the patient and adding the charge to the ledger.

    + Sorting incoming or outgoing mail at the Eastdale location and maintaining daily/weekly filing.

    + Daily and weekly maintenance of the Starbucks coffee machines at Eastdale

    + Assist with legal requests and CIOX requests

    + Complete special projects as assigned

    + Assist with providers' templates

    + Other duties as assigned

    EDUCATION & EXPERIENCE:

    + Minimum of a High School diploma; Associates Degree preferred.

    + 2 to 4 years of relevant experience, preferably in a healthcare environment.

    QUALIFICATIONS & REQUIREMENTS:

    + Strong organizational skills.

    + Strong verbal and written communication skills.

    + Ability to work independently and collaboratively on assigned tasks and projects

    + Must know a variety of computer software, such as Word, Excel, and PowerPoint.

    + Must have a high level of interpersonal skills to handle sensitive and confidential situations. Position continually requires demonstrated poise, tact, and diplomacy.

    + Some analytical ability is required to gather and summarize data for reports and find solutions to various administrative problems.

    + Attention to detail in composing, typing, and proofing materials, establishing priorities, and meeting deadlines.

    + Travel to other office locations required.

     

    Premier Medical Group is an Equal Opportunity Employer