"Alerted.org

Job Description

Join our team as a Group Assistant, where you will play a key role in supporting administrative and operational functions while contributing to global sustainability efforts. Based in Washington D.C., this role requires you to be onsite four days a week, assisting a team dedicated to promoting environmental protection and sustainability.

Responsibilities

+ Provide comprehensive team management support.

+ Manage space planning and ensure effective utilization.

+ Coordinate and oversee event logistics and planning.

+ Facilitate cross-functional collaboration and maintain effective communication.

+ Manage team calendar and meeting logistics efficiently.

+ Serve as backup administrative support to the Chief Sustainability Officer during visits to Washington D.C.

+ Oversee travel management for team members.

+ Assist with new hire onboarding processes.

+ Implement and enforce team policies and procedures.

+ Manage miscellaneous project assignments and ownership.

Essential Skills

+ Minimum 2 years of administrative, business support, or customer service experience focusing on scheduling meetings and events, travel management, and basic administrative tasks.

+ Proficiency in Microsoft Office Suite, including Outlook, Word, Excel, and PowerPoint.

+ Experience supporting leadership with travel, expenses, and logistics for at least 2 years.

Additional Skills & Qualifications

+ 3 years of administrative experience in a fast-paced environment is highly preferred.

+ Strong verbal and written communication skills.

+ Energetic and enthusiastic attitude.

+ Detail-oriented with excellent problem-solving and troubleshooting skills.

+ Excellent collaboration and organizational skills.

+ Ability to work flexibly and efficiently under pressure.

+ Capacity to maintain confidentiality and exercise sound judgment.

+ Proficiency in using internal tools like Employee Central and MyOrder is an advantage.

Work Environment

This role is hybrid, requiring four days a week onsite at the Washington D.C. office and one day remote. The position involves a 40-hour work week, with occasional overtime estimated at approximately 2 hours per week. The work environment is collaborative, supporting a team focused on sustainability initiatives, with a commitment to meaningful work that benefits future generations.

Pay and Benefits

The pay range for this position is $28.00 - $31.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:

• Medical, dental & vision • Critical Illness, Accident, and Hospital • 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available • Life Insurance (Voluntary Life & AD&D for the employee and dependents) • Short and long-term disability • Health Spending Account (HSA) • Transportation benefits • Employee Assistance Program • Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a hybrid position in Washington,DC.

Application Deadline

This position is anticipated to close on Aug 8, 2025.

About Aston Carter:

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email [email protected] (%[email protected]) for other accommodation options.