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Event Planner II - Office of the Dean

Work type: Staff Full-Time

Categories: Recreation/Event Services, Veteran's Preference Eligible

Department: 29010100 - MD-OFFICE OF THE DEAN

Classification Title:

Conference/Event Planner II

Classification Minimum Requirements:

A bachelor’s degree and two years of appropriate experience; or a high school diploma and six years of appropriate experience. Appropriate college coursework may substitute at an equivalent rate for the required experience.

Job Description:

The College of Medicine, Office of the Dean, is seeking a detail-oriented and proactive Event Planner II to support the Dean’s Office in advancing strategic priorities through high-impact events. Reporting to the Chief of Staff, this role is responsible for planning and executing events, managing budgets and timelines, coordinating with internal and external stakeholders, and ensuring compliance with UF policies. The ideal candidate is collaborative, organized, and dedicated to delivering exceptional service that upholds the college’s standard of excellence.

About This Role:

Event Planning and Coordination

+ Plan and execute events for the Dean’s Office and college leadership, including meetings, receptions, lectures, and college-wide functions.

+ Manage logistics such as venues, catering, AV, décor, signage, parking, and staffing, and serve as the on-site point of contact.

+ Collaborate with departments like Communications, Development, and Facilities to ensure alignment of goals and messaging.

+ Create and maintain event timelines, run-of-show documents, and standard procedures to ensure consistency and compliance.

+ Manage event budgets, track expenses, process payments, and maintain accurate documentation.

Project Management and Special Project Support

+ Provide logistical and scheduling support for strategic projects led by the Chief of Staff and Project

+ Managers.

+ Assist with organizing interview itineraries for executive-level candidates and other high-profile visitors.

+ Help document workflows, operational procedures, and project milestones to enhance organizational

+ effectiveness.

+ Support special initiatives by coordinating communications, scheduling meetings, preparing materials,

+ and tracking project-related tasks.

Administrative Support

+ Maintain inventory and ordering of general office supplies for the Office of the Dean.

+ Serve as backup administrative support to the Dean, including managing the calendar, coordinating

+ meetings, and assisting with correspondence during absences of the primary assistant.

+ Coordinate travel arrangements for the Chief of Staff and Project Managers, including booking flights,

+ lodging, and transportation, and preparing expense reports in accordance with university policies.

We Offer Exceptional Benefits:

+ Low-cost State Health Plans: Medical, Dental, and Vision Insurance

+ Life and Disability Insurance

+ Generous Retirement Optionsto secure your future

+ Comprehensive Paid Time Off Packages: (includes over 10 paid holidays, as well as paid family, sick and vacation leave)

+ Exceptional Personal and Professional Development Opportunities: Access to UF Training & Organizational Development programs, leadership development, LinkedIn Learning, and more

+ Tuition Assistance through the UF Employee Education Program

+ Public Service Loan Forgiveness(PSLF) Eligible Employer

About Gainesville, Florida:

Home to the University of Florida, one of the nation's top public universities, Gainesville offers vibrant academic and healthcare communities alongside an affordable cost of living, no state income tax, and mild winters. Enjoy the outdoors with over 30 miles of bike trails, freshwater springs, and numerous water activities, plus easy access to beaches and world-class theme parks.

Gainesville combines historic charm with modern amenities, including a great school system, a lively downtown, and a thriving local culture with farmers' markets and craft breweries. Discover professional growth and quality of life in Gainesville—where community, innovation, and work-life balance meet!

For more information, check out: The Guide to Greater Gainesville (https://guidetogreatergainesville.com/) and Explore Gainesville in 60 seconds (https://www.youtube.com/watch?v=e\_7nUKAFanM)

Expected Salary:

$22.67 - $24.00 per hour; commensurate with education and experience.

Required Qualifications:

A bachelor’s degree and two years of appropriate experience; or a high school diploma and six years of appropriate experience. Appropriate college coursework may substitute at an equivalent rate for the required experience.

Preferred:

+ Must be self-motivated and comfortable working independently, as a team leader and team member.

+ Experience with planning large-scale events.

+ Demonstrate skills and proficiency in Microsoft suite of programs (Excel, Word, PowerPoint, Teams).

+ Strong analytical, communication, facilitation, and interpersonal skills.

+ Excellent attention to detail.

+ Ability to prioritize and execute tasks with minimal supervision.

+ Ability to manage and maintain confidential or sensitive information and handle protected health

information.

+ Ability to meet deadlines and generate high-quality deliverables while balancing multiple responsibilities.

Special Instructions to Applicants:

In order to be considered, you must upload your cover letter and resume.

This position is eligible for veteran’s preference. If you are claiming veteran’s preference, please upload a copy of your DD 214 Member Copy 4 with your application for consideration.

Application must be submitted by 11:55 p.m. (ET) of the posting end date.

Health Assessment Required: No

Advertised: 17 Jul 2025 Eastern Daylight Time

Applications close: 31 Jul 2025 Eastern Daylight Time