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Academic Assistant II/Medical Student Coordinator - Dept. of Surgery

Work type: Staff Full-Time

Categories: Office/Administrative/Fiscal Support, Health Care Administration/Support

Department: 29140401 - MD-SURGERY-RESIDENCY PROGRAM

Classification Title:

Academic Assistant II/Medical Student Coordinator - Department of Surgery

Classification Minimum Requirements:

High school diploma or equivalent and three years of relevant experience.

Job Description:

Support for Core Surgical Clerkship and Elective Rotations

+ Maintain accurate records for individual medical students and PA students on each rotation.

+ Develops the rotation curriculum schedules including all labs, rotation assignments, and rotation events (i.e. orientation, mid-point debriefing, end of rotation, debriefing, etc.) with oversight from the Clerkship Director.

+ Assist medical students with communication with their clinical team, oral exams, small groups, and the final examination.

+ Oversee the distribution of evaluations, and any additional feedback given within the required reporting systems.

+ Assist external rotators from outside institutions who are rotating within the Department of Surgery. Including VSLO management and end of rotation evaluations as requested.

+ Assist with PA student rotations and scheduling assignments, evaluations, and grades.

Education and Academic Reporting

+ Responsible for development and submission of all Academic Activity reports within the Core Surgery rotation.

+ Distributing and collecting documentation from outside departments for accurate AAR reporting.

+ Prepare and enter grade reports on behalf of the Clerkship Director to the College of Medicine.

+ Assist in pulling any additional data as requested by the COM support staff and leadership.

Administrative Tasks

+ Keep up to date orientation manuals, syllabi, and evaluations for both the MS3 and MS4 rotations.

+ Customer service – responding to professional emails, phone calls, and in-person inquiries.

+ Maintain the inventory of skills lab supplies and request budget approval for purchasing when needed.

+ Works closely with the Simulation Center to set up spaces for all medical student labs.

+ Complete verifications of past graduates of the Department of Surgery.

+ Additional Education Office duties as assigned by Assistant Director of Education & Training Programs.

Expected Salary:

$17 - $22 per hour

Required Qualifications:

High school diploma or equivalent and three years of relevant experience.

Preferred:

Bachelor's degree

Special Instructions to Applicants:

In order to be considered, you must upload your cover letter and resume.

Application must be submitted by 11:55 p.m. (ET) of the posting end date.

Health Assessment Required:No

Advertised: 23 Jul 2025 Eastern Daylight Time

Applications close: 03 Aug 2025 Eastern Daylight Time