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Project & Administrative Coordinator, National Major Gifts

How to Apply

A cover letter is required for consideration and must be attached as the first page of your resume.

This is a hybrid role requiring 3 days in the office per week.

To be considered you must be eligible to work in the United States without requiring university sponsorship for continued employment.

TheOffice of University Development (https://giving.umich.edu/um/about) maximizes private support for the University of Michigan.

Job Summary

You will lead important projects and provide high-level support in partnership with our Senior Executive Directors of the National Major Gifts Team. You will also offer administrative support to both Executive Directors. As an important member of our team, you will contribute to efforts to identify, engage, solicit, and steward major gift prospects for the University of Michigan.

**Reports to:** Senior Executive Director of Major Gifts, Western States and Midwestern States

Why Work at Michigan?

Benefits at the University of Michigan

In addition to a career filled with purpose and opportunity, The University of Michigan offers a comprehensive benefits package to help you stay well, protect yourself and your family and plan for a secure future. Benefits include:

+ Generous time off

+ A retirement plan that provides two-for-one matching contributions with immediate vesting

+ Many choices for comprehensive health insurance

+ Life insurance

+ Long-term disability coverage

+ Flexible spending accounts for healthcare and dependent care expenses

Responsibilities*

Project Management - 50%

+ Coordinate and track progress on projects led by our Executive Directors, ensuring completion of deliverables and clear communication of milestones to all partners.

+ Develop project management tools (timelines, action plans, status reports) to support engagement of the Top 100 prospects and other high-priority projects.

+ Facilitate collaboration by organizing meetings, preparing agendas, and documenting action items for projects that improve the goals of our National Major Gifts Team aligned with team goals.

+ Support data collection and analysis related to prospect engagement and team effectiveness, summarizing findings into relevant insights for the Executive Directors.

Prospect and Stewardship Management - 25%

+ Partner with our executive directors to identify and gather materials for internal and external meetings, and complete related research and preparation.

+ Collaborate with Executive Directors to deliver meaningful stewardship for gifts and main milestones (e.g., birthdays, anniversaries).

+ Support the Executive Directors in identifying prospects, including using Business Objects to filter data and conducting searches on Google, LinkedIn.

+ Use tools like DART and MyFundraiser+ to input donor data-pending steps, new opportunities, contact reports, updated info, LinkedIn profiles and support gift officers with portfolio management.

Event Execution + Donor Relations - 15%

+ Assist Executive Directors and, if applicable, donors in planning and implementing campus visits, including multi-unit coordination, hotel and ticket arrangements, transportation, and logistics.

+ Work with executive directors (and University Development Events as available) to plan and accomplish small and large-scale donor events on and off campus, including list pulls, invitation delivery, menu planning, site/venue coordination, expense approval, and on-site donor engagement.

Administrative Support - 10%

+ Provide calendaring and scheduling support to Executive Directors and perform additional administrative responsibilities such as travel coordination, expense management, running and scheduling automated reports, and other requests from gift officers.

For a full and detailed job description, please** click here (https://docs.google.com/document/d/1GdFFU3WiYYFwmuID-XpGhcR8nIb2f3dJ1b14oTcGjTw/export?format=pdf) **.

Required Qualifications*

+ 3 to 5 years of administrative and/or project experience, or a related bachelor's degree with at least 2 years of relevant experience

+ Excellent communication skills

+ Commitment to excellent customer service for internal and external members

+ Ability to set priorities, handle multiple assignments and deadlines

+ Discretion when dealing with sensitive information

Modes of Work

Positions that are eligible for hybrid or mobile/remote work mode are at the discretion of the hiring department. Work agreements are reviewed annually at a minimum and are subject to change at any time, and for any reason, throughout the course of employment. Learn more about thework modes (https://hr.umich.edu/working-u-m/my-employment/ways-we-work-resource-center/ways-we-work-implementation-group/modes-work) .

Application Deadline

Although the Posting End Date may indicate otherwise, this job may be filled and closed any time after a posting duration of seven calendar days.

U-M EEO Statement

The University of Michigan is an equal employment opportunity employer.

Job Detail

Job Opening ID

266344

Working Title

Project & Administrative Coordinator, National Major Gifts

Job Title

Admin Coord/Project Coord

Work Location

Ann Arbor Campus

Ann Arbor, MI

Modes of Work

Onsite

Hybrid

Full/Part Time

Full-Time

Regular/Temporary

Regular

FLSA Status

Nonexempt

Organizational Group

Vp For Development

Department

National Major Gifts

Posting Begin/End Date

7/29/2025 - 8/05/2025

Salary

$55,000.00 - $58,000.00

Career Interest

Administration

Development/Institutional Advancement