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Fiscal/Administrative Supervisor

Hybrid

Recruitment # 250725-0083AR-001

Location Hartford, CT

Date Opened 7/31/2025 12:00:00 AM

Salary $100,522 - $130,661/year

Job Type Open to Statewide Employees

Close Date 8/7/2025 11:59:00 PM

Go Back Apply View Benefits (https://www.jobapscloud.com/CT/jobs/?b=Benefits)

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+ Introduction

Do you want to utilize your skills and make a difference? Are you looking to take the next step in your career?

If so, please read on to learn more about this exciting opportunity!

The State of Connecticu t (https://portal.ct.gov/) , Department of Mental Health and Addiction Services ( DMHAS (https://portal.ct.gov/DMHAS/About-DMHAS/Agency/About-DMHAS) ) is currently seeking a qualified and experienced individual to join our team as a Fiscal Administrative Supervisor (https://www.jobapscloud.com/CT/specs/classspecdisplay.asp?ClassNumber=0083AR&R1=&R3=) .

This position will be a part of DMHAS's Office of the Commissioner, Statewide Services Division and is essential to the Connecticut Department of Mental Health and Addiction Services’ mission of promoting the health and wellness of individuals with behavioral health needs. While this role does not provide direct client services, it is critical in ensuring the agency’s financial integrity and compliance with federal requirements, which directly supports the delivery of holistic, comprehensive, and effective services.

POSITION HIGHLIGHTS:

+ Division: Office of the Commissioner (OOC )

+ Location: Hartford , CT

+ Schedule: Full-Time (40 Hours), Monday - Friday 8:00am - 4:30pm

+ PCN: 23535

What We Can Offer You:

+ As a State of Connecticut employee, we offer the same competitive benefits which you are accustomed (Visit our new State Employee Benefits Overview page!

+ Professional growth and development opportunitie s.

+ A healthy work/life balance to all employees.

+ Continue working at a Forbes-recognized company! Connecticut is proud to be featured on both America's Best Employers by State and Best Employers for New Grads in 2024. With our dynamic job market and commitment to fostering a thriving workforce, Connecticut stands out as a top destination for both seasoned professionals and fresh graduates seeking to launch their careers.

Discover the opportunity to:

+ Engage in a rewarding career;

+ Showcase your talents in a meaningful role;

+ Thrive in an exciting environment;

+ Provide support to a division that is passionate about the work we do;

+ Work together in a collaborative team environment.

The Role:

Job duties include, but are not limited to:

+ Provide comprehensive oversight for all responsibilities of the Federal Funds team and the OOC Business Office.

+ Serve as the key liaison between Property Management and the OOC Business Office.

+ Review backup documentation for financial report submissions and prepare them for Chief Financial Officer sign off.

+ Approve and validate P card transactions and bi weekly timesheets using CORE CT.

+ Oversee petty cash reconciliation and replenishment efforts.

+ Handle Federal SID management backup support and research/resolve Federal audit inquiries.

+ Address complex issues and high priority requests from management and OOC program staff.

+ Manage and supervise all accounting procedures, purchasing/requisitioning/inventory control, staff scheduling, training, evaluations, policy/procedure development, and inter-unit communication.

About Us:

DMHAS is a health care agency whose mission is to promote the overall health and wellness of persons with behavioral health needs through an integrated network of holistic, comprehensive, effective, and efficient services and supports that foster dignity, respect, and self-s ufficiency in those we serve.

Please note:

A comprehensive medical examination, including a drug screening, will be required of all applicants upon a conditional offer of employment.

All state employees must adhere to Connecticut’s Policy for a Drug Free Workplace (https://portal.ct.gov/das/-/media/das/statewide-hr/a---z-listing-task-pdfs/drug-free-workplace-policy--february-2016.pdf) .

Start with Us. Stay with Us. Grow with Us.

Selection Plan

In order to be considered for this job opening, you must be a current State of CT employee, who has worked for the state for at least six (6) months of full-time service or full-time equivalent service, absent any applicable collective bargaining language, and meet the Minimum Qualifications as listed on the job opening. You must specify your qualifications on your application.

FOR ASSISTANCE IN APPLYING:

Check out our Applicant Tips on How to Apply! Need more resources? Visit our Applicant Reference Library (https://portal.ct.gov/das/home/services-for-state-employees/statewide-human-resources/applicant-reference-library?language=en\_US) for additional support throughout the recruitment process.

BEFORE YOU APPLY:

+ Meet Minimum Qualifications: Ensure you meet the Minimum Qualifications listed on the job opening by the job closing date. You must specify your qualifications on your application. The minimum experience and training requirements listed must be met by the close date on the job opening, unless otherwise specified.

+ Educational Credits: List your earned credits and degrees from accredited institutions accurately on your application. To receive educational credits towards qualification, the institution must be accredited. If the institution of higher learning is located outside of the U.S., you are responsible for providing documentation from a recognized USA accrediting service which specializes in determining foreign education equivalencies to the contact listed below by the closing date listed on the job posting.

+ Resume Policy: Per Public Act 21-69 (https://www.cga.ct.gov/2021/act/pa/pdf/2021PA-00069-R00SB-00056-PA.pdf) , resumes are not accepted during the initial application process. As the recruitment process progresses, candidates may be required to submit additional documentation to support their qualification(s) for this position. This documentation may include: a cover letter, resume, transcripts, diplomas, performance reviews, attendance records, supervisory references, licensure, etc., at the request and discretion of the hiring agency.

+ Preferred Shift/Location: Select all location(s) and shift(s) you are willing to work on your application. Failure to do so may result in not being considered for vacancies in that specific location or shift.

+ Timely Submission: All application materials must be received by the job posting deadline. You will be unable to make revisions once you officially submit your application to the State. Late submissions are rarely accepted, with exceptions only for documented events that incapacitate individuals during the entire duration of the job posting. Request exceptions by emailing [email protected].

+ Salary Calculations: For current state employees, salary calculations are not necessarily comparable from one of the three branches of state government (i.e., Executive, Legislative, Judicial) to the other.

+ Note: The only way to apply to this posting is via the ‘Apply’ or ‘Apply Online’ buttons on the official State of Connecticut Online Employment Center job posting.

AFTER YOU APPLY:

+ Referral Questions: This posting may require completion of additional Referral Questions (RQs), which must be completed by the questionnaire’s expiration date. If requested, RQs can be accessed via an email sent to you after the job close date or by visiting your JobAps Personal Status Board (Certification Questionnaires section).

+ Prepare For An Interview: Interviews are limited to those whose experience and training are most aligned with the role. To prepare, review this helpful Interview Preparation Guide to make the best impression!

+ Stay connected! Log in daily to your JobAps Personal Status Board to track your status and check email (including spam/junk folders) for updates and tasks.

+ The immediate vacancy is listed above, however, applications to this recruitment may be used for future vacancies in this job class.

+ Note: This position will be filled in accordance with contractual language, reemployment, SEBAC, transfer, promotion and merit employment rules. Candidates who are offered and accept a position with the State of Connecticut are bound by the State Code of Ethics for Public Officials and State employees, available at www.ct.gov/ethics.

QUESTIONS? WE’RE HERE TO HELP:

Due to high volume, we are unable to confirm receipt or provide status updates directly. For recruitment updates, please check your Personal Status Board and review our Frequently Asked Questions. If you have additional questions about the recruitment process, reach out to Julie Barker at [email protected] .

Join the State of Connecticut and take your next career step with confidence!

PURPOSE OF JOB CLASS (NATURE OF WORK)

In a state agency, facility or institution this class is accountable for supervising staff engaged in a variety of fiscal and administrative functions, with major emphasis on fiscal administration or payroll oversight.

EXAMPLES OF DUTIES

+ Oversee all duties listed for Federal Funds team & OOC Business Office

+ Liaison between Property Management & OOC Business Office;

+ Review Financial Report submissions backup documentation pre-Chief Financial Officer (CFO) signoff;

+ Approve and verify P-cards and bi-weekly timesheets in CORE-CT;

+ Approve Petty Cash reconciliation and replenishment report;

+ Backup Federal SID Management;

+ Research and resolve Federal Audit inquiries;

+ Handle complex issues and priority requests from Management & OOC Program Staff

+ Supervises maintenance of accounts;

+ Reviews and authorizes expenditures;

+ Schedules, assigns, oversees and reviews work of staff;

+ Provides staff training and assistance;

+ Conducts performance evaluations;

+ Determines priorities and plans work;

+ Establishes and maintains procedures;

+ Develops or makes recommendations on development of policies and standards;

+ Acts as liaison with other operating units, agencies and outside officials regarding policies and procedures;

+ Prepares reports and correspondence;

+ Utilizes EDP systems for financial records, reports, and analyses;

+ Assists in analyzing impact of proposed regulations and legislation on agency fiscal/administrative programs and functions;

+ Supervises requisitioning, stores and inventory control;

+ Supervises purchasing functions;

+ Performs related duties as required.

KNOWLEDGE, SKILL AND ABILITY

+ Considerable knowledge of

+ principles and practices of public administration with special reference to governmental budget management, governmental accounting, and payroll;

+ relevant agency policies and procedures;

+ relevant state and federal laws, statutes and regulations;

+ Knowledge of

+ grants and contracts preparation and administration;

+ purchasing principles and procedures;

+ types, characteristics and sources of supply and market factors of assigned commodities;

+ business law as it applies to purchasing contracts and sales;

+ payroll practices and procedures;

+ Considerable

+ interpersonal skills;

+ oral and written communication skills;

+ Considerable ability in preparation and analysis of financial and statistical reports;

+ Ability to

+ understand and apply relevant state and federal laws, statutes and regulations;

+ utilize EDP systems for financial management;

+ Supervisory ability.

MINIMUM QUALIFICATIONS - GENERAL EXPERIENCE

Eight (8) years of experience in a combination of fiscal/administrative functions (e.g., accounting, payroll, purchasing) at least one (1) of which must be an accounting, budgeting, or payroll function. Descriptions of these fiscal/administrative functions are attached.

MINIMUM QUALIFICATIONS - SPECIAL EXPERIENCE

Two (2) years of the General Experience must have been at the professional working level of Fiscal/Administrative Officer, Accountant, or Payroll Officer 2.

NOTE: Connecticut Careers Trainee experience (target Fiscal/Administrative Officer or closely related class) is the professional training level and below the professional working level.

MINIMUM QUALIFICATIONS - SUBSTITUTIONS ALLOWED

+ College training may be substituted for the General Experience on the basis of fifteen (15) semester hours equalling one-half (1/2) year of experience to a maximum of four (4) years for a Bachelor's degree.

+ A Master's degree in public administration, business administration or accounting may be substituted for one (1) additional year of the General Experience.

+ For state employees experience at the level of a Purchasing Services Officer 1 or 2 substitutes for the General and Special Experience on a year for year basis.

PREFERRED QUALIFICATIONS

+ Experience leading and supervising a team of professional staff, including assigning and prioritizing tasks and monitoring performance, while fostering professional development and leading by example.

+ Experience using Core-CT (PeopleSoft) or other similar financial management system, for asset management, purchase orders, accounts payable, general ledger and HRMS (payroll).

+ Experience with oversite of fiscal analysis, planning, implementation, and monitoring.

+ Experience in identifying, designing, and implementing process improvements to enhance operational efficiency and ensure compliance.

+ Experience with Microsoft Excel, including creating formulas, using VLookups, developing pivot tables, queries and flows.

+ Bachelor's degree or higher in accounting or finance.

Conclusion

AN AFFIRMATIVE ACTION/EQUAL OPPORTUNITY EMPLOYER

The State of Connecticut is an equal opportunity/affirmative action employer and strongly encourages the applications of women, minorities, and persons with disabilities.

ACKNOWLEDGEMENT

As defined by Sec. 5-196 of the Connecticut General Statutes, a job class is a position or group of positions that share general characteristics and are categorized under a single title for administrative purposes. As such, a job class is not meant to be all-inclusive of every task and/or responsibility.

Click on a link below to apply for this position:

Fill out the Supplemental Questionnaire and Application NOW using the Internet. Apply Online