• Administrative Supervisor | Western Psychiatric…

    UPMC (Pittsburgh, PA)


    This role as the Administrative Supervisor will lead the staffing office and supervise the Administrative Assistants on the inpatient units. The Administrative Supervisor will have approximately 10 direct reports. They will report to the Director of Nursing and be responsible for making sure unit schedules are completed and assist with finding staff to fill shifts when there are holes.

    Responsibilities:

    Administrative Support & Coordination

    + Perform duties of a Senior Administrative Assistant

    + Plan and coordinate conferences for department and department head

    + Draft and send correspondence, meeting minutes, and event invitations

    + Develop detailed reports for executives and department needs

    + Analyze complex information and identify key trends

    + Contribute to presentations by expanding on supervisor’s ideas

    + Review procedures to recommend efficiency improvements

    Team Leadership & Management

    + Direct workflow of two or more employees across departments or divisions

    + Organize, prioritize, and delegate tasks to build high-performing teams

    + Participate in hiring, training, and onboarding processes

    + Provide input in employment decisions including hiring, firing, and promotions

    + Evaluate employee performance and provide feedback

    + High school diploma or equivalent

    + 5 years experience in an increasingly responsible administrative support role

    + Ability to perform advanced functions in word processing, electronic mail/calendar, spreadsheet, presentation and database software

    + Ability to use applicable MS Suite products

    + Advanced knowledge of business processes and procedures

    + Working knowledge of accounting and financial principles and functions

    + Ability to analyze data

    + Ability to use discretion and independent judgment

    Licensure, Certifications, and Clearances:

    + Cardiopulmonary Resuscitation (CPR)

    + Comprehensive Crisis Management (CCMC)

    + Act 31 Child Abuse Reporting with renewal

    + Act 33 with renewal

    + Act 34 with renewal

    + Act 73 FBI Clearance with renewal

     

    _UPMC is an Equal Opportunity Employer/Disability/Veteran_