• Estimating/Preconstruction Assistant

    IMC Construction (Malvern, PA)


    • Assist Estimators and Jr. Estimators with all documentation, communication, and organization of Bidding/Preconstruction projects

    • Work simultaneously on multiple multi-million-dollar preconstruction assignments aiding the Estimating, Business Development and Virtual Design Departments.

    • Generate, modify, distribute and file all preconstruction related documentation including Invitations to Bid (ITB), RFI’s, notices, memo’s, etc.

    • Generate, modify, and edit proposals, reports and bid forms.

    • Assist with Subcontractor/Vendor Bid List for projects and update the bid status throughout the bidding period.

    • Communicate with subcontractors and assist with bid solicitation to ensure adequate coverage for bids/proposals.

    • Issue and assist in Bid Solicitations, Addenda and other Bid Notifications.

    • Coordinate bid day activities (bid distribution, bid tabs, bid forms, lunch)

    • Manage, update, and maintain our Subcontractor/Vendor Database ensuring information is up to date and accurate on a consistent basis. Take sole ownership of this process.

    • Working closely with Director of Preconstruction on maintaining and updating staffing/workload schedule.

    • Manage, track and organize preconstruction related documentation including drawings, specifications, reports, sketches and more for multiple individual projects from concept through bidding, design and subcontract bidding phases.

    • Follow up with subcontractors and vendors post bid to provide feedback and maintain relationship.

    • Assist Receptionist with phone coverage as needed.

    • Ability to prioritize work assignments and have strong time management skills.

    • Demonstrate basic industry knowledge.

    • Team player who can multitask and initiate activities independently.

    • Perform other duties as assigned.

    • Preferred four-year Bachelor’s degree or two year associates degree with two years’ experience and/or equivalent of four years administrative experience

    • Proficient in Microsoft Office Suite (Outlook, Word, Excel)

    • Excellent communication and organizational skills, both written and oral

    • Excellent time management and leadership skills

    • Experience with electronic files and protocols – SmartBid, Sharefile, Dropbox preferred

    • Ability to multi task and work in a fast-paced environment