• Office Administrator

    Insight Global (Tempe, AZ)


    Job Description

    The Office Administrator will support a large corporate consulting firm's office in the Tempe area. This person will join an administrative team that supports a 200+ employee headcount. This is a long-term permanent contract-to-hire position that will begin as a contract and is expected to convert to direct employment after 6-12 months.

    Responsibilities include:

    1. Supplies and inventory management, for example ordering supplies and snacks and organizing them in the office appropriately

    2. Facilities support, for example calling a plumber or repairman as needed

    3. Support for AP processes (AP duties not included, but they will prepare AP info to go to a third party finance team to prevent AP rejections)

    4. Preparing the office, catering, conference rooms etc. for visits from Executives

    5. Support organization and documentation for a fleet of about 14 vehicles

    6. Coordinate with security and IT for key card access for any new hires

    7. Any other ad hoc administrative support duties that arise

     

    We are a company committed to creating inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity employer that believes everyone matters. Qualified candidates will receive consideration for employment opportunities without regard to race, religion, sex, age, marital status, national origin, sexual orientation, citizenship status, disability, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to Human Resources Request Form (https://airtable.com/app21VjYyxLDIX0ez/shrOg4IQS1J6dRiMo) . The EEOC "Know Your Rights" Poster is available here (https://www.eeoc.gov/sites/default/files/2023-06/22-088\_EEOC\_KnowYourRights6.12ScreenRdr.pdf) .

     

    To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/ .

     

    Skills and Requirements

     

    - Experience in a true office support role (rather than executive support)

     

    - Experience with a multi-line phone system for reception duties

     

    - Experience with office vendor coordination and AP/invoicing support - Experience with Oracle, especially Oracle Horizon null

     

    We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal employment opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment without regard to race, color, ethnicity, religion,sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military oruniformed service member status, or any other status or characteristic protected by applicable laws, regulations, andordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or the recruiting process, please send a request to [email protected].