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Description We are looking for a proactive and detail-oriented Project Assistant to join our team in Santa Clara, California. In this Contract-to-permanent position, you will provide vital administrative and organizational support to the Project Management team, helping ensure the smooth operation of field activities. This role is ideal for someone who thrives in a fast-paced environment and enjoys managing documentation and timelines effectively.

Responsibilities:

• Organize and maintain a structured filing system for project-related documents to ensure easy access and retrieval.

• Collect and compile essential paperwork such as certified payrolls, lien releases, and invoices with precision.

• Prepare and update detailed job logs to facilitate accurate tracking of project progress.

• Offer administrative support to the project team, streamlining workflows and processes.

• Collaborate closely with project managers and team members to meet deadlines and ensure documentation accuracy.

• Assist in scanning and managing digital records for efficient project documentation.

• Monitor schedules and timelines to ensure projects stay on track.

• Support the coordination of construction projects by managing essential administrative tasks. Requirements

• Strong organizational skills and keen attention to detail.

• Previous administrative experience preferred; familiarity with the construction industry is an advantage.

• Proficiency in Microsoft Office Suite, including Excel, Word, and Outlook.

• Excellent communication skills and the ability to manage time effectively.

• Capacity to handle multiple tasks independently and collaboratively in a dynamic environment.

• Punctuality and reliability to meet project deadlines.

• Ability to manage timelines and schedules effectively.

• Familiarity with project management principles is a plus.

TalentMatch®

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

• 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use (https://www.roberthalf.com/us/en/terms) .