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Description

We are looking for an experienced Executive Assistant to join our team in Boca Raton, Florida. This Contract-to-Permanent position offers a dynamic work environment where you will play a crucial role in supporting executive-level functions and ensuring the smooth operation of administrative tasks. The role is onsite, requiring a proactive and meticulous individual who excels in multitasking and organization.

Responsibilities:

• Manage and maintain executive calendars, ensuring efficient scheduling of meetings and appointments.

• Coordinate and arrange travel logistics, including booking flights, accommodations, and transportation.

• Prepare and process expense reports using Emburse software to ensure accurate and timely submissions.

• Facilitate executive meetings by organizing agendas, materials, and follow-up tasks.

• Handle general administrative duties, such as drafting correspondence, filing documents, and maintaining records.

• Ensure all administrative processes are streamlined and efficient to support executive functions.

• Maintain a well-organized and welcoming office environment for staff and visitors.

Requirements • Proven experience as an Executive Assistant or in a similar administrative role.

• Proficiency in calendar management and scheduling tools.

• Strong ability to coordinate travel arrangements, including international and domestic travel.

• Familiarity with expense reporting software, such as Emburse, is preferred.

• Excellent organizational skills and attention to detail.

• Outstanding communication skills, both written and verbal.

• Ability to work independently and manage multiple priorities in a fast-paced environment.

• Proficiency in Microsoft Office Suite and other relevant software tools. TalentMatch®

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

• 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use (https://www.roberthalf.com/us/en/terms) .