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Description

We are looking for a highly skilled and resourceful Executive Assistant to provide dedicated support to the Provost's office and the broader leadership team within a dynamic higher education forward thinking university. This is a contract position based in Baltimore, Maryland, offering an opportunity to work in a fast-paced environment that values professionalism, discretion, and efficiency. The ideal candidate will play a pivotal role in ensuring seamless administrative operations and effective communication across finance-related departments.

Responsibilities:

• Serve as the primary administrative support for the Provost, managing schedules, communications, and daily operations.

• Handle complex calendar management, including scheduling meetings, coordinating travel arrangements, and ensuring deadlines are met.

• Prepare, proofread, and edit reports, presentations, and official communications with a high level of accuracy and professionalism.

• Maintain strict confidentiality when handling sensitive financial, personnel, and administrative information.

• Facilitate logistics for department-wide meetings, events, and trainings, ensuring materials and preparations are complete.

• Provide backup administrative support for other members of the leadership team, ensuring smooth day-to-day operations.

• Support payroll, finance, and student accounts teams with tasks such as data entry, tracking deadlines, and maintaining accurate records.

• Organize travel arrangements and process expense reports for finance personnel, ensuring compliance with organizational policies.

• Assist in preparing financial presentations and Board-facing materials for internal and external audiences.

• Contribute to special projects, including event coordination, audits, and strategic planning initiatives as assigned.

Requirements • Proficiency in Microsoft Office Suite, including Word, Excel, and Office 365.

• Experience with Workday Financial Management and Workday Payroll systems.

• Strong skills in budget monitoring, management, and related processes.

• Ability to handle expense reporting and maintain detailed documentation.

• Familiarity with scanning and document management tools.

• Proven ability to work in educational institutions or non-profit environments.

• Excellent organizational and managerial oversight capabilities.

• Strong written and verbal communication skills, with attention to detail. TalentMatch®

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

• 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use (https://www.roberthalf.com/us/en/terms) .