"Alerted.org

ADMINISTRATIVE ASSISTANT (FRO)

Print (https://www.governmentjobs.com/careers/houston/jobs/newprint/5028969)

Apply



ADMINISTRATIVE ASSISTANT (FRO)

Salary

$22.31 - $28.20 Biweekly

Location

611 Walker Street

Job Type

Full Time

Job Number

36843

Department

Finance

Division

FIN-FINANCIAL REPORTING OPERATIONS (FRO)

Opening Date

08/01/2025

Closing Date

8/8/2025 11:59 PM Central

+ Description

+ Benefits

+ Questions

POSITION OVERVIEW

Applications accepted from: All Persons Interested

Job Classification: Administrative Assistant

Division: Financial Reporting & Operations

Section: Accounting and Financial Reporting

Reporting Location: 611 Walker Street

Workdays & Hours: Monday – Friday 8:00 AM – 5:00 PM *Subject to Change*

DESCRIPTION OF DUTIES/ESSENTIAL FUNCTIONS

Performs professional administrative functions related to the development and implementation of policies and procedures in the assigned department. Performs professional administrative/ accounting duties of moderate difficulty in the establishment and maintenance of accounts and records; prepares, researches, and analyzes accounting data; follows city-wide and departmental accounting procedures, directives, and guidelines in researching and analyzing financial data and account status; and prepares a variety of accounting reports. Assists with special projects as required.

RESPONSIBILITIES:

+ Drafts correspondence, reports and other documents; proofs/edits documents for accuracy, content and format.

+ Prepare periodic and special reports; compiles information and maintains department reference information.

+ Investigates problems/potential problems by means of written and verbal communications; prepares findings and recommends solutions.

+ Organizes inventorying, cataloging, retention and retrieval of department documents.

+ Assists in the coordination of department staff services, such as personnel, purchasing, storekeeping, public relations and office management.

+ Conducts administrative research and long-range planning studies on special management activities.

+ Responds to customer inquiries.

+ Reviews and processes vouchers, department bills, journal vouchers, purchase orders, etc., for submission to the Controller's office. Research problems on invoices to expedite payment of bills.

+ Analyzes and reconciles daily and monthly expenditures reports.

+ Research problems and/or management inquiries associated with posting transactions to the City's automated financial accounting system.

+ Assists with or performs special projects as assigned.

+ Provides support for departments and divisions on issues related to processing payments and chargebacks.

+ Assist management in analyzing reports.

+ Assist in maintaining and updating policies and procedures.

+ Researches and responds to internal and external customer inquiries regarding the payment of invoices, payment of employee reimbursements or status of vendor setup requests.

+ Ensures all documentation and authorization is received according to guidelines.

+ Discusses questionable information with other departments or team leads and ensures corrections are processed.

WORKING CONDITIONS

This position is physically comfortable with discretion of walking, standing, etc. There are no major sources of discomfort in a normal office environment.

MINIMUM REQUIREMENTS

EDUCATIONAL REQUIREMENTS

Requires a Bachelor's degree in Business Administration, Liberal Arts, or a related field.

EXPERIENCE REQUIREMENTS

One year of administrative experience is required. Professional administrative experience may be substituted for the above education requirement on a year-for-year basis.

LICENSE REQUIREMENTS: None

PREFERENCES

Preferences will be given candidates with demonstrated ability to work independently under strict time deadlines; able to organize heavy workloads and prioritize multiple responsibilities; good organizational, verbal and written communication skills.

Preference shall be given to eligible veteran applicants provided such persons possess the qualifications necessary for competent discharge of the duties involved in the position applied for, such persons are among the most qualified candidates for the position, and all other factors in accordance with Executive Order 1-6.

GENERAL INFORMATION

SELECTION/SKILLS TESTS REQUIRED:

Department may administer skills assessment test

SAFETY IMPACT POSITION: NO

This position is subject to random drug testing and if a promotional position, candidate must pass an assignment drug test.

SALARY INFORMATION

Factors used in determining the salary offered include the candidate's qualifications as well as the pay rates of other employees in this classification.

Pay Grade: 17

APPLICATION PROCEDURES

Only online applications will be accepted for this City of Houston job and must be received by the Human Resources Department during posting opening and closing dates shown. Applications must be submitted online at: www.houstontx.gov. To view your detailed application status, please log-in to your online profile by visiting: http://agency.governmentjobs.com/houston/default.cfm or call 832-393-6051.

All new and rehires must pass a pre-employment drug test and are subject to a physical examination and verification of information.

Due to the high volume of applications received, the Hiring Department will contact you directly, should you be selected to advance in our recruitment process.

If you need special services or accommodations, please call TTY 7-1-1. If you need login assistance or technical support call 855-524-5627.

EOE Equal Opportunity Employment

The City of Houston is committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, genetic information, veteran status, gender identity, or pregnancy.

The city offers a competitive benefits program, including competitively priced health coverage and a defined contribution pension plan. Benefits include:

+ Medical

+ Dental

+ Vision

+ Wellness

+ Supplemental Insurance

+ Life insurance

+ Long-term disability

+ Retirement pension

+ 457 deferred compensation plan

+ Employee Assistance Program

+ 10 days of vacation each year

+ 11 city holidays, plus one floating holiday

+ Compensable Sick Leave

+ Personal Leave

+ Flexible schedules

+ Hybrid-Telework for eligible positions

+ Professional development opportunities

+ Transportation/parking plan

+ Section 125 pretax deductions

+ Dependent Care Reimbursement Plan

+ Paid Prenatal, Parental and Infant Wellness Leaves

+ Healthcare Flexible Spending Account

For plan details, visit http://www.houstontx.gov/hr/benefits.html

01

Are you a veteran who served on active duty in the Armed Forces (United States Army, Navy, Air Force, Marines Corps, or Coast Guard) for more than 90 consecutive days and received either an honorable discharge or a general discharge under honorable conditions?

+ Yes

+ No

02

Which scenario best describes your completed education AND verifiable years of experience?

+ High School diploma AND at least three (5) years of professional administrative experience.

+ Associate’s degree in Finance, Accounting, Business Administration, LIBERAL ARTS and/or other related fields AND at least three (3) years of professional administrative experience

+ Bachelor's degree and beyond in Finance, Accounting, Business Administration, LIBERAL ARTS and/or other related fields AND at least one (1) year of professional administrative experience.

+ None of the above

03

How would you rate your level of proficiency with Microsoft Excel?

+ Basic Microsoft Excel: Open files and use page setup, enter, correct, and save data, use the menu commands, format cells, rows, and columns, understand navigation and movement techniques, use simple arithmetic functions in the formulas, access help, modify a database and insert data from another application, print worksheets and workbooks.

+ Intermediate Microsoft Excel: Create, modify, and format charts, use graphic objects to enhance worksheets and charts, filter data and manage a filtered list, perform multiple-level sorting, use sorting options, and design considerations, use mathematical, logical, statistical, and financial functions, group and dissociate data and perform interactive analysis, create and modify some Macro commands.

+ Advanced – Manage Macro commands, create dialogue boxes, and understand the notions of Visual Basic application programming; use advanced functions (Names, VLOOKUP, IF, IS); work with Pivot Tables; manage Macro commands: concepts, planning, operations, execution, modification, interruption; use Visual Basic to create a public function or event procedures, or add general procedures in a form module; plan and examine an application, develop a distributed application design.

+ I have no experience.

04

What is your level of SAP Financial experience?

+ SAP End User Applications: Hands-on review of the major areas of human resources through using PeopleSoft enterprise resource software applications

+ SAP FICO Financial Training: Accounting concepts, applications in transaction analysis and financial statement preparation, accounting cycle for service and merchandising enterprises.

+ SAP Human Capital Management: Practical theories and concepts in OD vocabulary and using tools and concepts necessary to apply OD solutions.

+ Other

+ I have no experience utilizing SAP.

05

Do you have verifiable experience drafting and composting correspondence?

+ Yes

+ No

06

If you answered yes to question #5, please elaborate on your writing ability. (If no, please type N/A).

07

Are you currently a City of Houston Finance employee?

+ Yes

+ No

Required Question