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Administrative Coordinator 4 (Support Services)

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Administrative Coordinator 4 (Support Services)

Salary

$2,732.00 - $4,682.00 Monthly

Location

Baton Rouge, LA

Job Type

Classified

Job Number

23/50454828/AdminC4/8.1.25-EH

Department

DOTD-Engineering & Operations

Division

Section 23

Opening Date

08/01/2025

Closing Date

8/16/2025 11:59 PM Central

+ Description

+ Benefits

+ Questions

About this Job

Section 23 - Real Estate

JOB NUMBER: 23/50454828/AdminC4/8.1.25-EH

The Department of Transportation and Development (DOTD) Right of Way section is seeking an Administrative Coordinator 4 to join our team. This position plays a key administrative role in supporting the Right of Way Section by managing regional sales processing, purchasing and inventory, invoice review, and general clerical coordination.

AN IDEAL CANDIDATE SHOULD POSSESS THE FOLLOWING COMPETENCIES:

+ Accepting Direction:The ability to accept and follow directions from those higher in the chain of command.

+ Communicating Effectively:The ability to relay information correctly and appropriately to connect people and ideas.

+ Managing Resources:The ability to ensure resources such as time, money, and people are utilized appropriately to result in maximum business value.

Minimum Qualifications

Three years of experience in administrative services.

EXPERIENCE SUBSTITUTION:

Every 15 semester hours earned from an accredited college or university will be credited as six months of experience.

Job Specification

The official job specifications for this role, as defined by the State Civil Service, can be foundhere (https://apps01.civilservice.louisiana.gov/onestopjobinfo/DisplayJobSpec.aspx?JobCode=168070) .

Job Duties and Other Information

Job Duties:

+ Incumbent will be responsible for regional sales and check processing. Receives sales packet from Right of Way Agents within the regional offices of the Right of Way Section.

+ Responsible for purchasing, inventory, and mail. This position is the primary card holder for the LaCarte Purchase Card (P-card) used in purchasing supplies, online access for Clerk of Court, recurring bills and various license renewals for the Right of Way section.

+ This role has fiscal duties including reviewing and verifying invoices received from vendors for correctness and prepares necessary documents for payment to vendors by entering in the LaGov system.

+ Clerical duties are included in this role including being a moderator of the Right of Way conference room and receiving email requests and approving them. Maintaining section inventory and placing orders where needed.

+ Additional duties may be required to keep the Right of Way Section efficient.

Position-Specific Details:

This position is located in the DOTD Right of Way Section, working under the supervision of a Right of Way Manager. While in official capacity, DOTD employees must comply with applicable Louisiana and Civil Service laws, rules, and regulations, as well as DOTD policies, procedures, manuals, and directives.

How To Apply:

No Civil Service test scoreis required in order to be considered for this vacancy.

To apply for this vacancy, click on the "Apply" link above and complete an electronic application, which can be used for this vacancy as well as future job opportunities. Applicants are responsible for checking the status of their application to determine where they are in the recruitment process. Further status message information is located under the Information section of the Current Job Opportunities page.

*Information to support your eligibility for this job title must be included in the application (i.e., relevant, detailed experience/education). Resumeswill notbe accepted in lieu of completed education and experience sections on your application. Applications may be rejected if incomplete.

Contact Information:

For further information about this vacancy contact:

Lana Nelson

DOTD/Real Estate

1201 Capitol Access Rd

Baton Rouge, LA 70802

225-242-4530

Louisiana State Government represents a wide variety of career options and offers an outstanding opportunity tomake a differencethrough public service. With an array of career opportunities in every major metropolitan center and in many rural areas, state employment provides an outstanding option to begin or continue your career.

As a state employee, you will earn competitive pay, choose from a variety of benefits, and have access to a great professional development program:

Insurance Coverage More information can be found at https://info.groupbenefits.org/

Parental Leave– Up to six weeks paid parental leave

More information can be found athttps://www.civilservice.louisiana.gov/Parental-Leave/Default.aspx

Holidays and Leave – State employees receive the following paid holidays each year:

+ New Year's Day

+ Martin Luther King, Jr. Day,

+ Mardi Gras,

+ Good Friday,

+ Memorial Day,

+ Independence Day,

+ Labor Day,

+ Veteran's Day,

+ Thanksgiving Day and Christmas Day.

***** Additional holidays may be proclaimed by the Governor

State employees earn sick and annual leave which can be accumulated and saved for future use. Your accrual rate increases as your years of service increase.

Retirement – State of Louisiana employees are eligible to participate in various retirement systems (based on the type of appointment and agency for which an employee works). These retirement systems provide retirement allowances and other benefits for state officers and employees and their beneficiaries. State retirement systems may include (but are not limited to):

+ Louisiana State Employees Retirement System (www.lasersonline.org). LASERS has provided this video (https://lasersonline.org/wp-content/uploads/2016/07/Your\_Retirement\_System.mp4) to give you more detailed information about their system

+ Teacher's Retirement System of Louisiana (www.trsl.org),

+ Louisiana School Employees Retirement System (www.lsers.net), among others

01

Are you a permanent LA DOTD employee?

+ Yes

+ No

02

Are you a probational LA-DOTD employee?

+ Yes

+ No

03

Are you a current or former employee of the State of Louisiana?

+ Yes

+ No

04

If so, for which state agency(ies) do you/did you work and during what time period(s)? If not indicate "N/A".

05

To ensure compliance with PPM #9, DOTD Nepotism Policy, please list the name and relationship with any immediate family members that are currently employed by the LA-DOTD. Please type "N/A" if there are no immediate family members?

06

What are your career interests?

07

Do you have three years of administrative coordinator experience?

+ Yes

+ No

08

If so, please go in more detail about your experience.

09

ADi: Rate your ability to accept direction based on our definition: The ability to accept and follow directions from those higher in the chain of command.

+ 1= I have no experience and/or am uncomfortable accepting direction

+ 2= I have limited experience or require assistance to accept direction

+ 3= I can accept direction

+ 4= I can accept directions and help others improve their ability to accept direction

10

ADi: Explain your rating by providing specific and relevant examples in the box below.

11

CE: Rate your ability to communicate effectively based on our definition: The ability to relay information correctly and appropriately to connect people and ideas.

+ 1= I have no experience and/or am uncomfortable communicating effectively

+ 2= I have limited experience or require assistance to communicate effectively

+ 3= I can communicate effectively

+ 4= I can communicate effectively and help others improve their communication

12

CE: Explain your rating by providing specific and relevant examples in the box below.

13

MR: Rate your ability to manage resources based on our definition: The ability to ensure resources such as time, money, and people are utilized appropriately to result in maximum business value.

+ 1= I have no experience and/or am uncomfortable managing resources

+ 2= I have limited experience or require assistance to manage resources

+ 3= I can manage resources

+ 4= I can manage resources and help others improve their ability to manage resources

14

MR: Explain your rating by providing specific and relevant examples in the box below.

Required Question

Employer

State of Louisiana

Address

For agency contact information, please refer to

the supplemental information above.

Louisiana State Civil Service, Louisiana, 70802

Phone

(866) 783-5462

Website

http://agency.governmentjobs.com/louisiana/default.cfm

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