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Manager, Research Support - Department of Research

Wayne State University is searching for an experiencedManager, Research Support - Department of Researchat its Detroit campus location.

Wayne State is a premier, public, urban research university located in the heart of Detroit, Michigan where students from all backgrounds are offered a rich, high-quality education. Our deep-rooted commitment to excellence, collaboration, integrity, diversity and inclusion creates exceptional educational opportunities which prepare students for success in a global society.

Essential functions (job duties):

Plan, develop, oversee, and implement pre and post award project activities within the School of Medicine. Perform needs assessment to evaluate effectiveness of current systems. Assist with formulating policies, procedures, and processes to improve research operations of the unit. Develop and implement related changes or adjustments. Conduct cost benefit analysis and especially pertaining to cost sharing and new faculty set-up funding. Serves in the absence of the Director of Business Affairs. Possess signature authority.

Assist the director in training professional and administrative staff (e.g., Grant/Contract Administrators, Administrative Assistants, Secretaries and etc.) throughout the school in appropriate methods and procedures pertaining to grant and contract post awards. Make presentations, develop tools and manuals for inclusion on the school research website or SharePoint site as appropriate. Evaluate the effectiveness of the training and make appropriate changes/adjustments. Evaluate staff progress and make recommendations.

Supervise professional staff and administrative that administer grants/contracts within the college's departments/programs/centers/institutes. Provide direction on methods and procedures. Manage and oversee workflow of professional financial staff. Manage and oversee staff who track data use agreements, material transfer agreements, and institutional review board submission and reporting.

Oversee compliance of post award policies and procedures. Assist, monitor, process and review in a timely manner cost sharing submissions, cost share accounts, accounts in suspense, change in labor distribution and redistribution, P.I. effort reporting and close-out documents for sponsored projects. Verify deficits in a timely manner and assist with clearing to an appropriate index. Identify grants in their late stages to ensure that the funds have been efficiently utilized and remain within budget. Take corrective actions if necessary. Perform audits on grants/contracts to ensure administrators are performing adequate account reconciliations and complying with award. Assist in transfers of grants to/from WSU or transition of PI. Oversee asset inventory process for grants.

Provide management reports on grant proposals and funded grants for management decision making purposes. Maintain a school database. Prepare a wide variety of statistical and administrative reports and analysis, summaries, surveys, and questionnaires regarding program activities.

Serve as a resource to faculty and other staff within the college by providing information and guidance on appropriate use of sponsored project funds. Serve as a primary liaison between principal investigators and SPA to identify and resolve problems and answer inquiries regarding university or funding agency guidelines, policies, and procedures. Attend conferences, workshops and informational development seminars and keep abreast of current trends and practices pertaining to post award administration. Serve on school and University-wide committees and meetings.

Unique duties:

Assist the Director in training professional staff in appropriate methods and procedures pertaining to grant and contract post awards and implementing best practices within the School. Manage and oversee the workflow of a Grant/Contract Administrator and Budget Analyst II. Evaluate staff progress and make recommendations. Oversee compliance of post-award policies and procedures. Will provide assistance for accounts in suspense, change in labor distribution and redistribution, close-out documents for sponsored projects. Assist with post award monitoring to verify deficits in a timely manner and assisting with clearances to appropriate indexes. Monitor grants in their late stages to ensure that the funds have been effectively and efficiently utilized and remain within budget, taking corrective actions. Perform audits on grants and contracts to ensure that the grant/contract administrator(s) are performing adequate account reconciliations and complying with award. Serve as a resource to faculty and other staff within the School by providing information and guidance on appropriate use of sponsored project funds. Serve as a primary liaison between principal investigators and SPA to identify and resolve problems and answer inquiries regarding university or funding agency guidelines, policies and procedures. Attend conferences, workshops and informational development seminars and keep abreast of current trends and practices pertaining to post award administration. Serve on School and University-wide committees and meetings. Hold school-wide staff meetings on a regular basis. Make presentations and provide research training where needed. Assist in the development and maintenance of the School research website. Perform other related duties as assigned.

Qualifications:

Education: Bachelor's degree

Bachelor’s degree in business administration or equivalent combination of experience and education. Master's Degree preferred.

Experience: Specialist (minimum 5 years of job-related experience)

Minimum of 2-3 years of experience related to grant and contract pre and post award activities and oversight, and preferably in a Dean's Office or large research department.

Minimum of 2-3 years of demonstrated experience in training staff in appropriate methods and procedures and preferably at the college level.

KNOWLEDGE, SKILLS, AND ABILITIES

Project Management: Ability to independently manage a variety of projects while ensuring appropriate tracking, quality control, follow-up, and multiple deadlines. Strong time management. Ability to work as a scrum master in an Agile environment preferred (e.g., Kanban, stand ups, WIP limits, conduct retrospectives).

Communication Skills: Ability to communicate clearly, concisely, and professionally, both orally and in writing. Strong presentation and training skills. Experience using restorative practices preferred.

Computer Skills: Proficient in Microsoft Office tools including Teams, Planner, Microsoft Word, Excel, Access, PowerBI and Powerpoint. Extensive knowledge of Cayuse, Banner FMS, COGNOS, InfoReady, WSU Researcher Dashboard. Experience with NSF Research.gov/Fastlane and Grants.gov preferred.

Planning and Organizational Skills: Demonstrated capacity for multi-tasking, flexibility in face of changing priorities, and the ability to work independently as well as part of a team. Prioritize and plan work activities; adapt to changing conditions and develop strategies to achieve organizational goals.

Supervisory skills: Ability to delegate work, set clear direction and manage workflow. Strong mentoring and coaching skills. Demonstrated success in training and developing staff in methods and procedures. Ability to foster teamwork and collaboration among staff members.

Leadership skills: Ability to lead and influence subordinates and peers, make complex decisions, function with integrity, and demonstrate sound judgement. Outstanding strategic thinking skills and problem-solving abilities.

Analytical Skills: Ability to interpret and analyze financial reports or other quantitative reports and compile data, if necessary, in clear and concise format for management decision making.

Preferred qualifications:

School/College/Division:

H06 - School of Medicine

Primary department:

H0670 - Research & Graduate Programs

Employment type:

+ Regular Employee

+ Job type: Full Time

+ Job category: Staff/Administrative

Funding/salary information:

+ Compensation type: Annual Salary

+ Salary minimum: TBD

+ Salary hire maximum: TBD

Working conditions:

Normal office environment

Job openings:

+ Number of openings: 1

Background check requirements:

University policy requires certain persons who are offered employment to undergo a background check, including a criminal history check, before starting work. If you are offered employment, the university will inform you if a background check is required.