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Receptionist

Required Qualifications (as evidenced by an attached resume):

HS Diploma/GED. Two (2) years of progressively responsible, full-time administrative experience. Experience with Microsoft Suite and/or Google Docs.

Preferred Qualifications:

Customer service experience. Experience in a Higher Education/Academic environment. Experience with and knowledge of Stony Brook University policies & procedures. Google Calendar proficiency. Receptionist and/or appointment scheduling experience.

Brief Description of Duties:

This position is responsible for providing staff, students and visitors of the SBDC office with professional, courteous, and effective customer service. The incumbent supports the Director in all administrative tasks and plays a key role in the center's efficiency.

• Responsible for the reception of SBDC phone lines, scheduling of general staff meetings, workshops and client documentation for case and workshop data entry. Greet and ensure the client completes necessary paperwork prior to appointments. File and record-retention for all client case folders and workshop information preparation data in compliance with SBA requirements. Serve as the main receptionist and scheduler. Manage client documentation and workshop folders. Receive and distribute mail appropriately. Handle workshop registrations and AV setup. Monitor office secure entry system. Maintain calendars for Director and satellite offices. Schedule client appointments daily. Take minutes during staff meetings. Operate and maintain office equipment. Oversee supplies management. Train student interns on front desk duties.

• Other duties as assigned.

Special Notes:

The Research Foundation of SUNY is a private educational corporation. Employment is subject to the Research policies and procedures, sponsor guidelines and the availability of funding. FLSA Non Exempt position, eligible for the overtime provisions of the FLSA.

For this position, we are unable to sponsor candidates for work visas.

Resume/CV and cover letter should be included with the online application.

_Stony Brook University is committed to excellence in diversity and the creation of an inclusive learning and working environment. All qualified applicants will receive consideration for employment without regard to race, color, national origin, religion, sex, pregnancy, familial status, sexual orientation, gender identity or expression, age, disability, genetic information, veteran status and all other protected classes under federal or state laws._

If you need a disability-related accommodation, please call the university Office of Equity and Access (OEA) at (631) 632-6280 or visit OEA (https://www.stonybrook.edu/commcms/oea/) .

_In accordance with the Title II Crime Awareness and Security Act_ a _copy of our crime statistics can be viewed_ here _._

Visit ourWHY WORK HERE page to learn about the **total rewards** we offer.

SUNY Research Foundation: A Great Place to Work. (https://www.rfsuny.org/media/rfsuny/documents/hr/RFRecruitmentFlyer.pdf)

The starting salary range (or hiring range) to be offered for this position is noted below, it represents SBU’s good faith and reasonable estimate of the range of possible compensation at the time of posting.

\#LI-JP1

**Job Number:** 2502995

**Official Job Title:** : Secretary II

**Job Field** : Administrative & Professional (non-Clinical)

**Primary Location** : US-NY-Stony Brook

**Department/Hiring Area:** : Innovation, SBDC

**Schedule** : Full-time

**Shift** : Day Shift **Shift Hours:** : 8:30 - 5:00 :

**Posting Start Date** : Jul 29, 2025

**Posting End Date** : Aug 12, 2025, 11:59:00 PM

**Salary:** : 45,000.00

**Appointment Type:** : Regular

**Salary Grade:** : N5

**SBU Area:** : The Research Foundation for The State University of New York at Stony Brook

**Req ID:** 2502995