• Administrative Assistant

    Aston Carter (Ontario, CA)


    Description

    We are seeking a detail-oriented and proactive Administrative Assistant to join our team. This role is ideal for someone who thrives in a fast-paced environment and enjoys supporting operations through accurate data entry and efficient order processing. The successful candidate will play a key role in ensuring smooth administrative workflows and excellent customer service.

    Key Responsibilities:

    + Perform accurate and timely data entry of customer information, orders, and inventory records.

    + Process purchase orders, sales orders, and invoices using internal systems

    + Communicate with vendors and customers to confirm order details and resolve discrepancies.

    + Maintain organized digital and physical filing systems.

    + Assist with scheduling meetings, preparing reports, and managing office supplies.

    + Support other administrative tasks as needed, including document preparation and internal communications.

    Qualifications:

    + High school diploma or equivalent; associate degree or higher preferred.

    + Proven experience in administrative support, order processing, or data entry.

    + Proficiency in Microsoft Office Suite (Excel, Word, Outlook) and familiarity with ERP or CRM systems.

    + Strong attention to detail and organizational skills.

    + Excellent written and verbal communication abilities.

    + Ability to multitask and prioritize in a dynamic work environment.

    Pay and Benefits

    The pay range for this position is $22.00 - $26.00/hr.

     

    Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:

     

    • Medical, dental & vision • Critical Illness, Accident, and Hospital • 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available • Life Insurance (Voluntary Life & AD&D for the employee and dependents) • Short and long-term disability • Health Spending Account (HSA) • Transportation benefits • Employee Assistance Program • Time Off/Leave (PTO, Vacation or Sick Leave)

     

    Workplace Type

     

    This is a fully onsite position in Ontario,CA.

     

    Application Deadline

     

    This position is anticipated to close on Aug 10, 2025.

    About Aston Carter:

    Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

     

    The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

     

    If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email [email protected] (%[email protected]) for other accommodation options.