"Alerted.org

Administrative Assistant

Job Details

Job Location

Fresno - 1900 N Gateway - Fresno, CA

Position Type

Full Time

Education Level

High School

Salary Range

$22.00 - $22.00 Hourly

Job Category

Admin - Clerical

Description

POSITION SUMMARY:

Person in this position will be responsible for the clerical and secretarial aspects of the Housing Services department as well as provide direct support to the Program Director in a variety of administrative tasks. Essential Job Functions include those listed below. Essential Job Functions include those listed below.

ESSENTIAL JOB FUNCTIONS:

+ General administrative/secretarial support to the Director, i.e., scheduling appointments, correspondence, managing incoming/outgoing phone contacts, typing monthly, quarterly and annual reports and other related duties.

+ Ordering supplies for the department

+ Coordination and preparation of designated programmatic meetings including meeting announcements, agenda, meeting material and recording/transcription of minutes of meetings.

+ Format information for internal and external communication (memos, emails, presentations, reports, etc.)

+ Attendance with and/or representation of the Director or designee at various community meetings when requested.

+ Provide clerical support to the Director and other administrative staff as requested.

+ Manage directors’ calendar and set up meetings.

+ Screen and direct incoming calls appropriately

+ Make travel arrangements for staff members as needed.

+ Maintain filing system for administrative files and any other relevant files.

+ Review and distribute, when appropriate, all incoming mail addressed to the program and administrative staff.

+ Must Embrace and embody the mission, vision, guiding principles, clinical vision, and goals of WestCare Foundation; and

+ Perform all other duties as assigned.

Qualifications

ESSENTIAL QUALIFICATIONS:

To perform this job successfully, an individual must be able to perform the duties and responsibilities satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.

Experience and Competencies:

+ Excellent communication skills.

+ Good computer skills.

+ Good documentation skills.

+ Excellent computer skills to encompass Microsoft Office applications (Word, Outlook, Excel, etc.)

+ Bilingual is preferred.

+ Superior writing skills.

+ Attention to detail.

+ Highly Motivated.

+ Be able to multi-task Ability to work well in a team environment.

+ Adherence to the highest standard of ethical conduct, especially to standards governing.

+ confidentiality.

+ The ability to stay calm under pressure.

+ Extensive knowledge in the area being researched.

+ Time-management skills

+ The ability to empathize with others.

+ Professional appearance and demeanor.

+ Must be culturally/linguistically sensitive to populations served.

+ Valid driver’s license and ability to obtain and maintain WestCare’s vehicle insurance is required.

+ Must be able to obtain and maintain a successful criminal history background check.

+ CPR Certification, First Aid Certification, and an annual Tuberculosis test.

+ During your tenure with WestCare there may be new requirements, including, but not limited to vaccinations that are issued by local, State, Federal, and/or Funders that WestCare may have to comply with. Should this occur Human Resources or appropriate personnel will inform you.

EDUCATION and/or EXPERIENCE:

+ Past experience in high-level secretarial position, preferably in a social service setting.

+ Prior data experience.

+ High School diploma or equivalent is required.

LICENSURE/CERTIFICATION:

+ Not applicable for this position.

WORKING CONDITIONS:

+ Work is primarily performed in an office or in a Residential treatment setting.