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Description We are looking for a highly organized and proactive Executive Assistant to provide critical support to the Executive Director in Oakland, California. This contract position offers a hybrid work schedule and requires someone who excels in communication, scheduling, and operational tasks. Ideal candidates will have experience coordinating with Boards of Directors and managing executive-level priorities.

Responsibilities:

• Coordinate and prepare materials for Board of Directors meetings, ensuring timely follow-up and effective communication.

• Schedule and manage internal and external meetings, maintaining accuracy and attention to detail.

• Oversee essential operational tasks such as payroll processing and administrative support.

• Assist with onboarding processes and act as a key liaison for the Executive Director.

• Handle calendar management, including prioritization of appointments and resolving scheduling conflicts.

• Arrange and coordinate travel plans, including booking flights, accommodations, and itineraries.

• Facilitate executive meetings by preparing agendas, taking detailed notes, and ensuring action items are completed.

• Maintain clear and effective communication across all levels of the organization.

• Proactively manage multiple tasks and deadlines, ensuring efficient workflow.

• Serve as the first point of contact for inquiries and prioritize follow-through on critical matters. Requirements • Minimum of 3 years of experience as an Executive Assistant, supporting senior leadership.

• Proven ability to coordinate with Boards of Directors and manage related tasks.

• Exceptional written and verbal communication skills, with attention to detail.

• Strong organizational skills and ability to multitask in a fast-paced environment.

• Proficiency in managing calendars and scheduling appointments.

• Experience arranging and coordinating travel plans for executives.

• Familiarity with onboarding processes and administrative operations.

• Ability to maintain confidentiality and handle sensitive information with discretion. TalentMatch®

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

• 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use (https://www.roberthalf.com/us/en/terms) .