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Overview

The Administrative Assistant for the Middletown Campus works closely with the Academic Coordinator and helps orchestrate the academic phase of the Program.

Responsibilities

+ Scheduling:

+ Coordinates with the Academic Coordinator in scheduling instructors for the academic year

+ Communicating with instructors on date and time availability each semester

+ Creating a monthly calendar for the students

+ Communicates with the registrar instructors associated with courses in Canvas

+ Scheduling of exams in Examsoft

+ Assists in coordination of orientation

+ Records Maintenance:

+ Student Files - academic, correspondence

+ Semester and yearly summaries for didactic cohorts

+ Mid and final course/instructor evaluations

+ Learning Objective/Syllabi

+ Test files

+ Examsoft

+ Bio/Sketch- Health Forms

+ Collects updated health forms for the Academic Year

+ Insures review by Occupational Health

+ Maintains student files

+ Typing and Filing

+ Correspondence

+ Examinations

+ Evaluations Forms

+ Lecture Outlines

+ Course Outlines/Syllabi

+ Learning Objectives

+ Answer Telephones

+ Responds to inquiries

+ Records and delivers messages

+ Mail

+ Posts outgoing mail

+ Travels to Post Office when necessary

+ Proctoring of Didactic Exams

+ Site Evaluations

+ Assists in development of schedule

+ Photocopies material for distribution to students, such as examinations (if necessary) room availability

Qualifications

Education/Experience

+ High School Diploma/GED Eqvlnt.

+ Associates Degree preferred.

+ Associates Degree or equivalent experience

Knowledge/Skills/Abilities

+ Strong interpersonal skills are required both written and oral

+ Well organized

+ Able to prioritize tasks and manage multiple and varied tasks with frequent high levels of urgency and sensitivity

+ Must be able to work collaboratively and effectively with colleagues in a team environment.

+ Proficient knowledge of Microsoft Office Suite including Word, Excel, PowerPoint, Outlook, & Zoom

+ Requires ability to manage multiple and varied tasks

+ Timely response to emails (within 24 hours)

+ Learning Management Systems such as Canvas®, Examsoft® preferred

Travel

+ Travel to Manhattan campus; occasional travel to Central Islip Campus

Working Conditions

+ Sitting for long periods of time Extensive use of computers Ability to lift a minimum of 5 lbs.

Maximum Salary

USD $47,432.00/Yr.

Minimum Salary

USD $37,944.00/Yr.

Touro University offers a comprehensive benefits package for full-time employees which includes:

+ Full range of Health Plans

+ Medical Plans (choice of EPO, PPO, High Deductible HSA)

+ Flexible Spending Accounts (FSA)

+ Dental Plans (PPO & HMO) and Vision Plan

+ Dependent Care and Transit Programs

+ Life Insurance, AD&D and Voluntary Supplemental Life Insurance

+ Short-term and Long-term disability programs

+ Retirement Plan (403b) - matching contribution up to 5% for eligible/enrolled employees following one year of employment (may make own pre-tax contributions immediately following employment)

+ Touro University Tuition Exemption Program for eligible employees, their spouse and dependent children

+ Employee Assistance Program

+ Early-Release Fridays (upon approval)

+ Generous Paid Time Off

+ Vacation, Sick Leave, Personal Leave & Floating Holiday

+ Annual Holiday Schedule

All campuses of the Touro University unite to promote our core values of Respect, Integrity, and Ethics. As an international institution with diverse and talented faculty and staff, we value an inclusive learning experience where students and employees come first.

Touro University is an equal opportunity employer. Touro University treats all employees, job applicants, and students without unlawful consideration of race, ethnicity, religion, creed, color, national origin, ancestry, sex (including pregnancy, childbirth or related medical condition), age, disability, medical condition, marital status, genetic information, sexual orientation, gender, gender identity, gender expression, military service or veteran status, citizenship status, or any other classification protected by applicable federal, state or local laws. We are committed to ensuring the fulfillment of this policy in all decisions, including but not limited to, recruitment, the administration of educational programs and activities, hiring, compensation, training and apprenticeship, placement, promotion, upgrading, demotion, downgrading, transfer, layoff, suspension, expulsion and termination, and all other terms and conditions of admission, matriculation, and employment.

Inquiries or complaints concerning the non-discrimination policies should be sent to Nicole Barnett, 202 West 43rd Street, 11th Floor, New York, New York, 10036, [email protected] (646-565-6285) or, alternatively, to the Chief Compliance Officer at [email protected] and 646-565-6000 x55330.

Job Locations US-NY-Middletown

ID 2025-12346

College TUNY - School of Health Sciences

Position Type Full-Time

Schedule Shift 9am- 4:30pm

Hours Per Week 36.5

Travel None

Category Administrative/Office Support

FLSA Status Non-Exempt

Location : Country US