• Human Resources Assistant

    Wright Beverage Distributing Corp. (Rochester, NY)


    Human Resources Assistant

    Job Details

    Job Location

     

    Corporate Headquarters - Rochester, NY

     

    Secondary Job Location(s)

     

    Buffalo Sales Office - Buffalo, NY; LeRoy Facility - LeRoy, NY

    Position Type

    Full Time

    Education Level

    Associates Degree

     

    Salary Range

     

    $20.60 - $28.84 Hourly

     

    Job Shift

     

    Day

     

    Job Category

     

    Human Resources

    Description

    The Human Resources Assistant plays a vital role in supporting the HR team across the entire employee lifecycle. This position owns the full onboarding process from pre-hire to post-hire, manages HRIS accuracy, coordinates recruitment logistics, handles offboarding and unemployment claims, and supports compliance activities. Acting as a central liaison between candidates, new hires, managers, and HR partners, the HR Assistant ensures smooth communication, consistent follow-through, and a positive employee experience. They also contribute to engagement initiatives, HR programs, and administrative operations that foster a collaborative and compliant workplace.Key Responsibilities:

     

    + Coordinate all aspects of onboarding, including pre-hire communications, orientation scheduling, new hire material preparation, HRIS setup, and compliance tracking

    + Support recruitment logistics by scheduling interviews, maintaining candidate communication, and ensuring smooth transitions from offer to hire

    + Act as liaison between candidates, new hires, managers, and HR partners to streamline communication and resolve inquiries

    + Manage offboarding processes, including exit paperwork, system access removal, benefits/COBRA notifications, and return of company property

    + Conduct exit interviews and surveys, track feedback, and identify trends for retention improvement

    + Support employee engagement initiatives, recognition programs, surveys, and company events

    + Assist with HR program administration, including benefits enrollment, learning and development coordination, and special projects

    + Manage unemployment claims, including timely state responses, documentation gathering, and maintaining accurate records

    + Prepare materials for internal and external audits and track compliance-related documentation, certifications, and training completions

    + Maintain DOT compliance by overseeing and updating files and documentation

    + Provide general HR administrative support, including calendar management, meeting coordination, and information flow across departments

    + Ensure HRIS data accuracy through timely updates, audits, and compliance with privacy regulations

    + Serve as a resource for routine HR inquiries, providing timely and professional assistance

    + Promote a positive HR presence through responsiveness, clear communication, and reliable follow-through

    Qualifications

    + Associate’s degree in related field or equivalent experience required; PHR certification preferred

    + 1–2 years’ HR experience with knowledge of employee relations, benefits, recruitment, and safety required; 3+ years and Paycom HRIS experience preferred

    + Proficiency in Microsoft Word, Excel, and PowerPoint

    + Excellent interpersonal, problem-solving, time management, and organizational skills

    + Strong written and verbal communication abilities with adaptability to change and shifting priorities

    + Ability to handle confidential information with discretion and professionalism

    + Ability to travel regularly to Rochester, Buffalo, and Leroy locations

    + Ability to sit or stand for extended periods, perform repetitive tasks accurately, and lift up to 30 pounds