• Administrative Assistant (Lehi, UT) - Austin…

    Austin Industries (Lehi, UT)


    Description

    Do you want to make a difference? Do you want to grow your career at one of the industry’s leading construction firms? Put your expertise and project engineering skills to work at Austin Commercial. Austin Commercial is currently seeking an **Administrative Assistant** for a large project in **Lehi, UT** . We set the standard for commercial construction and we’re looking for talented construction professionals to join us. Austin is 100% employee-owned, so every one of our employee-owners has a vested interest in our success. As a result, we consistently meet and exceed our customers’ expectations with our commitment to safety, service, and integrity. Join us today. We Own It!

    Responsibilities:

    + Schedules meetings and luncheons, including obtaining meeting space, notifying attendees, scheduling catering, etc.

    + Handles travel arrangements, including scheduling flights, hotels, car rentals and providing itinerary for reference

    + Assists in the preparation of management presentations utilizing PowerPoint, Word, Excel and the necessary applications

    + Maintains files so that information is readily available

    + Serves as a contact/resource to provide information pertaining to various special events and employee-owner related functions

    + Assists with back-up for company switch-board/receptionist function

    + Serves in an “as needed” capacity as back-up to other departments

    + Helps in the preparation of reports, invoice processing and/or weekly time entry

    + Order Office Supplies, maintain inventory and keep organized

    + Track rug vendor to ensure arriving and replacing as contracted

    + Order and maintain bottled water supply

    + Keep conference rooms tidy, and stock fridge

    + Maintain Conference Room Calendars

    + Coordinate, order and pickup lunch orders for meetings

    + Mailing and pickup up of mail at multiple locations

    + Run errands

    + Assist with weekly BBQ

    + Keep coffee stations stocked

    + Assist with events

    + Assist onsite team members as needed

    + Site badging backup

    Requirements:

    + High school diploma or GED required; college degree and/or certification a plus

    + Experience in the Microsoft Office Suite

    + Strong communication skills (verbal and written)

    + Strong word processing and Excel skills; ability to prepare spreadsheets, graphs and charts, and presentation materials

    + An aptitude for learning new software applications

    + Effective time management skills with the ability to work on multiple tasks concurrently

    + Ability to maintain confidentiality

    + Professional demeanor

     

    Benefits & Compensation

     

    We offer excellent benefits including medical, dental, life and disability insurance, and a matching 401K plan. We are proud to be a 100% Employee-Owned Company (ESOP)! To learn more about our employee-ownership structure, please go to https://www.austin-ind.com/our-company/100-employee-owned .

     

    Austin Commercial is an Equal Opportunity Employer.

     

    See the “Know Your Rights” poster available in English (https://www.eeoc.gov/sites/default/files/2022-10/22-088\_EEOC\_KnowYourRights\_10\_20.pdf) and Spanish (https://www.eeoc.gov/sites/default/files/2022-10/22-088\_EEOC\_KnowYourRightsSp\_10\_20.pdf) .

    About Austin Commercial

    A leader in the commercial construction industry for more than 100 years, Austin Commercial delivers construction management services, and builds landmark projects such as aviation, healthcare, corporate/office, hospitality, higher education, sports/themed entertainment and semiconductor/fabrication plants.

     

    To learn more about us, visit https://www.austin-ind.com/what-we-do/commercial .

     

    No Third-Party Inquiries Please

     

    This Company does not accept and will not consider unsolicited resumes or any other unsolicited candidate information submitted to the Company or any of its employee-owners by staffing agencies, search firms, or third-party recruiters in response to a posted vacancy. The Company will not pay any placement fee(s) without a written agreement to do so (i.e., payment must be required pursuant to the terms of a written agreement).

     

    Accessibility Note

     

    If you are a job seeker with a disability and require a reasonable accommodation to apply for one of our jobs or have accessibility concerns, please contact the People Services Team at (877) 831-1217.

     

    Equal Opportunity Employer

     

    This employer is required to notify all applicants of their rights pursuant to federal employment laws.

     

    For further information, please review the Know Your Rights (https://www.eeoc.gov/poster) notice from the Department of Labor.