"Alerted.org

AP/Payroll Clerk (OPEN & PROMOTIONAL)

Print (https://www.governmentjobs.com/careers/spokanecountywa/jobs/newprint/5037867)

Apply



AP/Payroll Clerk (OPEN & PROMOTIONAL)

Salary

$45,747.00 - $63,726.00 Annually

Location

WA 99260, WA

Job Type

Regular

Remote Employment

Flexible/Hybrid

Job Number

25-00165

Department

Auditor

Opening Date

08/08/2025

Closing Date

Continuous

FLSA

Non-Exempt

+ Description

+ Benefits

+ Questions

Job Summary

This hybrid position works 37.5 hours per week.

The position allocated to this class performs professional, comprehensive, and technical payment production functions and activities within the centralized Spokane County Auditor’s Financial Services Division. Work is performed independently and requires decisions be made within the framework of existing policies and procedures which conform to BARS and applicable laws or County practices. This class is distinguished from the accounting technician series by its emphasis on specialized entity wide payment production functions and activities. Incumbents are required to enforce payment rules, regulations and policies, providing a key element of internal control over the payment process. Critical outcomes are an inherent part of the work being performed. Employees function under the supervision of the Payroll/Accounts Payable Supervisor who is consulted when unusual problems are encountered. Work is reviewed through periodic conferences and through accuracy of the payments made as supported by source documents, reports, and accounts.

TOTAL COMPENSATION: $58,556 - $81,569 annually. Total compensation is an estimate based upon base compensation, median retirement fund contributions, and current employer-paid health and related benefit contribution rates (including medical, dental, life insurance, long term disability, and leave). The actual total will vary depending upon each employee's enrollment choices.

Examples of Duties

ESSENTIAL JOB FUNCTIONS

+ Participates in the preparation and distribution of payments and related charges to accounts for Spokane County's departments, divisions and agencies.

+ Initiates, audits and approves departmental and agency payroll worksheets and or accounts payable vouchers to ensure compliance with internal controls, local, state and federal laws, rules or regulations, using computerized payment processing systems.

+ Administers PeopleSoft HRMS to update payroll, benefits, contracts, stipends, deductions, enrollments and changes.

+ Administers PeopleSoft accounts payable financial purchase enrollment/changes and e-pay voucher and travel disbursements.

+ Works with personnel in County Departments to train, answer technical and procedural questions, assists with resolving problems and correcting errors.

+ Evaluates and updates disbursement payments and related charges for compliance with Federal and State laws and regulations, as well as County policies and union contracts.

+ Processes and pays garnishments and income withholding, including Writs; child support, Chapter 13 Bankruptcy, IRS Lock-in letters, etc.

+ Audits and approves purchase card, travel card and foreign card transactions.

+ Troubleshoots issues to identify root cause as end-user or system error; and coordinates with appropriate personnel or technical support for issue resolution.

+ Instructs departmental personnel in the correction of errors and instances of noncompliance.

+ Prepares and balances payment system reports to disbursements; assists in the reconciliation of the payment fund; and identifies problems and makes corrections.

+ Reconciles and prepares monthly reports and records to facilitate reporting to outside entities like Internal Revenue Service, State Retirement Systems, State Department of revenue, etc.

+ Reconciles payroll advice and cash disbursements, prepare cash disbursements, and transmit payroll EFT.

+ Prepares warrant transmittals and warrants for remittance.

+ Assists in the collection, recording and processing of change data affecting the payment process.

+ Analyzes and resolves related questions and problems, special projects and data information compilation.

+ Prepares and answers verification of employment for multiple different agencies and companies and on various platforms.

+ Assist departments, employees, and outside agencies with document request, W-4, W-2, 1099’s, pay sheets and various other documents.

+ Assists the Auditor and System Services with the development, implementation and testing of payment system changes, improvements and related procedures.

+ Performs other related duties as required/assigned.

Minimum Requirements

+ Associate’s degree from an accredited college or university in accounting or related field, and

+ Two (2) years of experience in a position which involved payment preparation and processing and/or the application of accounting practices and principles to an accounting program.

+ An equivalent combination of related education and/or experience providing the desired knowledge, skill and abilities may be considered.

+ Certified Payroll Professional (CPP) and Certified Accounts Payable Associate (CAPA) preferred.

Selection Factors

+ Knowledge of basic accounting terminology, practices and procedure.

+ Knowledge of accounting codes, classifications and terminology pertinent to technical payroll preparation and payment of invoices for large entities

+ Knowledge of computerized accounting systems.

+ Skilled in communicating effectively both orally and in writing, sufficient to exchange or convey information and to give and receive work direction.

+ Skilled in establishing and maintaining effective working relationships with supervisors, co-workers and departmental staff in an entity wide environment.

+ Skilled in use of personal computer and software necessary to perform the duties of the position.

+ Ability to read, comprehend and, with assistance, apply County accounting procedures and BARS' regulations.

+ Ability to make mathematical computations with speed and accuracy.

+ Ability to understand and execute oral and written instructions, and to apply available guidelines to varied situations.

+ Ability to maintain established financial records and prepare payroll related reports and statements.

+ Ability to interpret rules and policy, educate and instruct departmental staff, and enforce compliance at an entity wide level.

SPOKANE COUNTY

Employee Benefits Summary

The following is a brief list of benefits available to Spokane County regular employees. Complete information is available from Human Resources Department. This information is subject to change.

PAID TIME OFF

Spokane County Observed Holidays

Up to 10 (ten) paid holidays are observed by Spokane County.

PTO

Non-represented and a select group of represented employees receive a bank of hours that combine both vacation and sick leave into a paid time off bank. There is no waiting period to use this time and it starts out at almost 2 days per month accrual increasing in accrual rates annually for first 5 years.

Vacation

For employees with less than five (5) years of continuous service, the accrual rate is 1 day of vacation each month for a total of 12 days per year. After six (6) months, employees are eligible to take accumulated vacation time. (Please note the vacation time accumulation may vary depending on contract language).

Sick Leave

Sick leave is earned at 1 day per month and can be taken as the days are accumulated.

Other Leaves

Spokane County provides several other paid leaves such as: bereavement leave, jury duty and military duty leave.

INSURANCE BENEFITS

Medical Insurance

Two plans are currently available: Premera Blue Cross (PPO) and Kaiser Permanente (HMO). Spokane County pays 95% of the premium for full-time employees and 90% of the premiums for spouses and dependents. Premiums are deducted each pay period (pay periods: 15th and last day of the month).

2024 Rates:

Premera

Employee Only: $38.04 per month

Employee & Spouse: $149.52 per month

Employee & Family: $209.60 per month

Employee & Child(ren): $136.16 per month

Kaiser:

Employee: $35.92 per month

Employee & Spouse: $140.56 per month

Employee & Family: $196.06 per month

Employee & Child(ren): $128.58 per month

Dental Insurance

Two plans are currently available: Delta Dental of Washington (PPO) and Willamette Dental (DMO). Spokane County pays 95% of the premium for full-time employees and 90% of the premiums for spouses and dependents.

2024 Rates:

Delta Dental Willamette Dental

Employee: $5.74 per month Employee: $5.98 per month

Family: $11.48 per month Family: $11.96 per month

Group Life Insurance

The County provides a $25,000 group life insurance policy to employees. The County provides a $10,000 benefit for those represented by 492, 492CS & 492CL. This benefit is paid in full by Spokane County.

Long Term Disability Coverage

Provides an income protection benefit in the event of a long-term illness or injury at rate of 60% of income up to a maximum of $5,000 per month. Spokane County pays the full premium for this plan. Deputy Sheriff's receive a benefit through their union for disability.

RETIREMENT

Retirement Plan (401a)

Spokane County employees are automatically included in the Washington State Retirement System. Both the employer and the employee contribute to the plan. This retirement plan provides a guaranteed lifetime monthly benefit once vested and eligible for retirement.

Additional Retirement Plan Option (457b)

Employees may supplement their retirement income and save money on taxes by participating in this optional County program. Roth (after-tax) option is also available through this retirement plan.

VOLUNTARY BENEFITS

AFLAC

Supplemental insurance is optional and is provided by AFLAC to help pay for benefits not covered by major medical insurance. The employee pays 100% of the premium.

Travel Assistance

Provides additional travel protections anytime you travel more than 100 miles from home. Includes pre-trip information, emergency ticket replacement, and emergency evacuation coverage. This benefit is paid in full by Spokane County.

Flexible Spending Plan (FSA)

Spokane County sponsors a Section 125 Flexible Spending Account to allow out-of-pocket Medical & Daycare Expenses to be paid with Tax Free Dollars. Premiums are automatically set up pre-tax under the FSA.

Voluntary Term Life Insurance

Voluntary Term Life Insurance is additional optional life insurance provided through The Standard Insurance. New employees are guaranteed up to $50,000 for self and $20,000 for a spouse with no medical underwriting needed.

WORK/LIFE PROGRAMS

Employee Assistance Program

Employees and their family members are eligible to receive free counseling. There are also benefits relating to financial and legal concerns.

Reduced Cost Bus Pass Program

Spokane County participates in a program with STA which discounts bus passes to $5 a month.

Wellness Programs

There are opportunities for nearby exercise programs at reduced cost and education programs around wellness themes including financial well-being, nutrition and stress reduction.

Discounts

There are local and national discounts available to Spokane County employees.

01

Please check the box that applies to your current Union status (if you are not a current Spokane County employee, please select "None of the above apply").

+ I am in the open position's department and my position is covered by the 1553 collective bargaining agreement

+ I am in another department and my position is covered by the 1553 collective bargaining agreement

+ I am in a position covered by another collective bargaining agreement (not 1553)

+ None of the above apply

Required Question

Employer

Spokane County

Address

824 N Adams Spokane, Washington, 99260

Phone

509-477-5750

Website

http://www.spokanecounty.org/employment