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Job Title: Accounting Specialist

Position Number: ACCT - 004

Worksite: R3 FL Office

Status: Full Time

Date Added: August 5, 2025

Job Summary:

The Accounting Specialist understands the organization and the operations of the Company. This position assumes assigned responsibilities; interprets and applies company policies, procedures, and rules; classifies data according to prescribed accounting systems. The Accounting Specialist must have previous experience of Costpoint/Deltek and have experience executing these responsibilities accurately and timely.

Duties and Responsibilities:

+ Assist and trains employees during onboarding Travel Expense Policy and Reimbursement.

+ Travel and Expense Module Deltek Administrator.

+ Order and stock office supplies as needed.

+ Administers company approved Auto Rental Contracts and supports travel employees with auto rental issues.

+ Review, approve and process Expense Reimbursements in Deltek/Costpoint, audits expense reimbursement attachments and approves Travel expense reimbursements before weekly check run.

+ Maintain and update as necessary Per Diem Rates in Deltek/Costpoint.

+ Set Up New Vendors and obtain ACH banking information.

+ Issue manual checks into Costpoint System and Banking System as necessary.

+ ACH check runs completed weekly, all supporting vouchers filed electronically.

+ Assist employees with Costpoint questions regarding expense reports.

+ Establish new vendor relationships, manage vendor master files, and compile and submit year-end 1099 forms.

+ Prepare Property Tax Returns and Sales and Use Tax Returns as required.

+ Examine, input, and post AP vouchers, document AP transactions into Costpoint,

+ Reconcile credit cards for AP data upload and coordinate weekly ACH disbursement.

+ Assign account coding for invoices and bank transactions following internal control procedures, support and approvals.

+ Systematize documentation for both Accounts Payable, Travel Expense Reports, and credit card transaction support, store it efficiently and paperless.

+ Prepares a variety of detailed accounting transactions, including, accruals, and correcting journal entries and voucher reclassifications.

+ Provide support to project managers, treasury, accounting, audit and other team members as needed.

+ Perform additional responsibilities, ad-hoc reporting, and analysis as requested or assigned.

Required Qualifications:

+ Minimum 3 years of experience in the Government Contractor industry accounts payable and travel reimbursements using Deltek Costpoint.

+ Knowledge of Cost Accounting Standards and Federal Acquisition Regulation rules and regulations regarding unallowable and allowable expenses.

+ Knowledge with Microsoft Office including Excel, Costpoint Time and Expense, Costpoint accounting software, Costpoint Enterprise Reporting.

EOE AA M/F/Vet/Disability