"Alerted.org

Description We are looking for a skilled and proactive Executive Assistant to provide high-level support to the Head of Investor Relations. This is a Contract-to-permanent position based in Santa Monica, California, offering the chance to work with a dynamic team in the financial services industry. The ideal candidate will have a strong background in executive support and investor relations, with experience in private equity or asset management.

Responsibilities:

• Oversee complex calendar management, including scheduling multi-day investor roadshows and coordinating cross-time zone meetings.

• Organize comprehensive travel arrangements for domestic and international trips, including flights, accommodations, transportation, and detailed itineraries.

• Draft and edit detail-oriented investor communications, such as meeting confirmations and follow-up correspondence.

• Create detailed briefing documents for meetings using internal tools and resources.

• Assist the Head of Investor Relations with limited partner engagement, including scheduling, document preparation, and updates.

• Support the planning and execution of investor meetings, site visits, and events hosted by the firm.

• Address ad hoc requests for investor information and assist with completing questionnaires and diligence materials.

• Collaborate with the Investor Relations team to update marketing assets, including web content and LinkedIn posts as needed. Requirements

• Proven experience as an Executive Assistant, preferably in financial services, private equity, or asset management. Ideally 8 years of EA experience

• Strong organizational skills with the ability to manage complex schedules and multitask under pressure.

• Proficiency in coordinating travel arrangements and managing itineraries.

• Excellent written and verbal communication skills, with attention to detail when drafting correspondence.

• Demonstrated ability to work independently and as part of a team in a fast-paced environment.

TalentMatch®

•Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

Robert Half will consider for employment qualified applicants with arrest or conviction records in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

• 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use (https://www.roberthalf.com/us/en/terms) .