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Department: 480501 - UHR Temporary Services

Essential Job Duties:

The Accounting Specialist is an integral member of the Carolina Union Business and Finance team, providing financial and customer service support to the Carolina Union (Union), Fraternity and Sorority Life ( FSL ), and Carolina Union Student Organizations ( CUSO ). This position begins as an on-site role and, once fully trained, offers the option to transition to a hybrid schedule that combines on-campus and remote work, subject to business needs.

Serving as a resource within the Union Business Services Hub, the Accounting Specialist is responsible for processing financial transactions, maintaining accurate records, and ensuring compliance with university policies and accounting standards. The role supports staff, students, and external partners through timely transaction management, excellent customer service, and consistent application of accounting best practices.

Description of Duties

General Accounting & Compliance

+ Maintain compliance with Generally Accepted Accounting Principles ( GAAP ) and internal control standards for all financial submissions.

+ Maintain accurate financial records for the Union, FSL , and student organizations.

+ Apply knowledge of university and Student Affairs policies, procedures, and regulations in daily work.

+ Resolve routine financial issues independently and escalate non-standard concerns when appropriate.

+ Utilize multiple university financial systems, including PeopleSoft, GradStar, InfoPorte, and Microsoft Office applications.

Finance – Transactions & Reconciliations

+ Serve as the primary processor for procurement card (P-Card) transactions, ensuring timely uploads, reconciliations, and compliance with monthly cycle deadlines.

+ Process vendor setups, vouchers, departmental deposits, and other financial transactions in the university’s finance system.

+ Ensure transactions are accurate, properly documented, and compliant with university guidelines.

+ Organize, analyze, and maintain financial documentation for audit readiness.

Finance – Travel

+ Serve as the primary processor for all travel-related documents.

+ Review and process pre-travel authorizations and post-travel reimbursements in the university’s travel system.

+ Ensure travel requests are submitted and approved in a timely manner, following all applicable policies.

Other Work/Responsibilities:

N/A

Required Qualifications:

+ Ability to work effectively in a higher education environment, with knowledge of finance-related policies and procedures.

+ Ability to use PeopleSoft or other Enterprise Resource Planning ( ERP ) systems, preferably in a higher education setting.

+ Ability to utilize Microsoft Outlook and PowerPoint, with advanced skills in Excel functions.

+ Ability to exercise sound judgment and discretion when addressing and resolving problems.

+ Ability to explain financial concepts clearly and communicate effectively, efficiently, and diplomatically—both verbally and in writing—with staff, students, and external partners.

+ Ability to apply GAAP , GASB , and internal control practices in daily work.

+ Ability to collaborate with various stakeholders and present financial information in a clear and accessible manner.

Preferred Qualifications:

Technical Knowledge

+ Knowledge of government accounting methods, procedures, and specialized accounting principles.

+ Proficiency with financial systems, software packages, and spreadsheet formulas; able to automate processes and resolve technical issues.

Financial Program Monitoring & Management

+ Monitor and manage financial accounts for accuracy, completeness, and compliance.

+ Prepare, analyze, and report on complex financial programs; supervise multiple financial functions.

Problem Solving

+ Resolve complex programmatic and financial issues through research, analysis, and process improvement.

Communication

+ Explain financial information and program processes clearly to stakeholders.

+ Respond to customer needs within established guidelines.

Team Leadership

+ Train, assign, supervise, and review work of staff; manage multiple administrative or financial functions of significant complexity.

Required license or certification:

N/A

Position Number: 48BTD15

AA/EEO Statement:

NC State University is an equal opportunity employer. All qualified applicants will receive equal opportunities for employment without regard to age, color, disability, gender identity, genetic information, national origin, race, religion, sex (including pregnancy), sexual orientation, and veteran status. The University encourages all qualified applicants, including protected veterans and individuals with disabilities, to apply. Individuals with disabilities requiring disability-related accommodations in the application and interview process are welcome to contact 919-513-0574 to speak with a representative of the Office of Equal Opportunity.

If you have general questions about the application process, you may contact Human Resources at (919) 515-2135 or [email protected].

Final candidates are subject to criminal & sex offender background checks. Some vacancies also require credit or motor vehicle checks. Degree(s) must be obtained prior to start date in order to meet qualifications and receive credit.

NC State University participates in E-Verify. Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States.