• Secretary

    Legacy Treatment Services (Hainesport, NJ)


    Secretary

    Job Details

    Job Location

     

    Outpatient - Hainesport, NJ

    Position Type

    Full Time

    Education Level

    High School

     

    Salary Range

     

    $15.50 - $17.00 Hourly

     

    The Secretary is responsible for providing administrative and operational support to the Outpatient Division. The Secretary ensures efficient scheduling, accurate money handling, and effective communication across assigned sites and programs. This role serves as Safety Officer for the division and provides clerical and operational support to Access functions. The Secretary contributes to the smooth daily operation of outpatient programs, supporting both clinical and administrative leadership.

    Key responsibilities include:

    + Maintaining daily, weekly, and monthly schedules for clinical, medical, and administrative staff

    + Managing client co-pays, payments, and program revenue tracking; maintaining accurate records for fiscal reporting

    + Serving as site Safety Officer, ensuring safety drills, inspections, logs, and compliance with organizational and regulatory standards

    + Supporting Access operations, including live call coverage, intake scheduling, and referral coordination

    + Greeting and assisting clients, families, and visitors in a professional and welcoming manner

    + Preparing and maintaining records, correspondence, reports, and other program documentation

    + Performing clerical duties such as filing, scanning, scheduling, supply management, and data entry into the electronic health record (EHR) and other reporting systems

    + Providing administrative support to program leadership as assigned

     

    The Secretary plays an essential role in ensuring the Outpatient Division operates efficiently, maintains compliance, and delivers services effectively.

     

    Benefits

    Full time positions include the following benefits:

    + 3.2 weeks of Paid Time Off during the first year

    + Medical, vision, dental and life insurance

    + 403(b) employee participation and employer match

    + 9 Agency-paid holidays

    + Tuition Reimbursement

    EDUCATION, TRAINING, AND EXPERIENCE:

    High School Diploma or equivalent required. Associate’s Degree or prior administrative experience in a behavioral health or healthcare setting preferred.

     

    Legacy Treatment Services is an Equal Opportunity Employer.